Job Description

Job Summary A company that offers a comprehensive range of interventions, from the selection of people to be trained and the designing of the course material to the actual training has an exciting opportunity for a quality-oriented Academic Team Leader in KwaZulu Natal. The primary requirement for this position will be to oversee and coordinate all learning and operations within the I Can! Disability Academy. NQF 5 qualification or equivalent 1 Years management experience required Learnership experience Academy Operations Ensure a clear understanding of project deliverables. Ensure learners are screened and meet the entry requirements of the selected qualification. Ensure adherence to the prescribed learnership milestones as per the project plan. Ensure operational deadlines are met so that learner complete within the learnership timeframes and according to schedule. Proactively report challenges facing the disability learnerships to the relevant Manager. Completion of monthly report timeous and accurately Coordinate site visits. Maintain learner spreadsheets. Manage daily operations of Academy. Ensure adherence to Academy Standard Operating Procedures. Submission of documents to Regional Seta when required. Management of Learner Wellbeing Review, analyse and follow up on al escalated learner absenteeism. Identify and escalate learners at risk (attendance, completence etc.) Review any escalated individual learning problems of learners. Ensure availability of support services to learners. Schedule fun days for the learners and celebrate disability days. Maintain discipline in the Academy Facilitation and Training Liaise with facilitators through a weekly meeting to ensure delivery of training program. Address facilitators challenges identified through meetings and/or facilitator reports Ensure facilitators effectively engage with learners and that knowledge transfer takes place. Conduct internal audit of facilitation sessions taking, resulting in quality training taking place according to required I Can! standards. Review and modify training objectives, methods and course deliverables. Review facilitator report, complete facilitator report checklist and submit to the administrator. Ensure all the necessary material and equipment is supplied for each module. Ensure all documentation is filed correctly in learner POE and Quality file. Ensure POE and Quality file is methodologically maintained and auditable. Practical Work Ensure practicals are planned and organized per module and that sufficient practicals are taking place. Ensure logbooks are completed and evidence provided. Plan, budget and order material required for learner practical work and assessments. Submit budget to manager for sign off. Assessments Ensure assessments are executed according to scheduled timeframes Ensure learners are notified of assessment timeously. Ensure all documentation for assessments are supplied timeously and completed accurately Ensure assessments are completed and conducted according to requirements; this includes but is not limited to pre-assessments, post-assessments, and remediation. Ensure adherence to assessment principles. Ensure assessments are conducted fairly and according to required standard. Ensure assessments are quality checked and gaps are closed prior to assessment being scheduled Receive files back from assessor and check for completeness and quality of assessment done Ensure all learners receive feedback on assessments. Ensure assessor reports are reviewed, feedback from report is implemented and reports are submitted to the administrator. Ensure all assessments packs (pre-assessments, formative and summative assessments, remediation, post-assessment and assessment feedback forms) are checked and handed over to the administrator Moderation Schedule internal and external moderation in conjunctions with the CEO. Ensure all files are prepared and quality checked for internal and external moderation (POE and Quality file). Ensue files are send timeously for moderation. Supply COE with feedback on moderation report. Action feedback on internal moderation from the COE and implement changes. Send final moderation report to the administrator. Receive files back from Moderator and check for completeness and quality moderation done. HR Ensure that the academy is optimally resourced. Manage the performance of the academy staff in line with the People Development Policy. Ensure effective implement current HR policies, procedures and labour legislation. Ensure that all staff is properly trained and have all required systems and hardware to execute their jobs effectively. Ensure accurate information is submitted for payroll before monthly deadline. Workplaces Plan, organise, control, and coordinate all learner placements and/or administrative aspects relating to the workplace hosting of identified learnerships Support the induction process: Ensure learners are informed of the induction Induct learners on the Code of Conduct Arrange relevant work readiness training Responsible for host site placements of learners Finding suitable host sites for learner placements Ensuring site audits are done prior to learner placements (accessibility OHS) Ensure host site has workplace approval aligned to the qualification and overall vetting of host sites for the learners - working conditions/compliance i.e. BCOEA, Learnership Regulations etc Ensure a Statement of Work has been signed by both parties once learners are assigned to relevant Host sites Manage all roles responsibilities as outlined in the Statement of Work Maintaining good relationships with host sites On-going management of hosting relationship On-going learner management Attendance_ ensure there is a system/ process in place for timeous reporting on attendance Learner discipline_ Follow up on learner disciplinary issues and ensure they are resolved as per the clients HR requirements with the help of the SDM Pscyo-social support_ Arrange for learners support when necessary Support workplace mentors on client sites including up-front and on-going coaching Site sensitization (reasonable accommodation) Behavioural observations support Logbook support Regular site visits Attend client and host employer meetings as required For Academy Sites: Once site has been approved and Statement of Work has been signed, hand over to Academy Supervisor who will be responsible for learner management Quarterly site visits Adhoc support where required Reporting on learner progress Document Site supervisor feedback Record Learner attendance progress according to client specifications Take pictures and/or document learners performing tasks where necessary Client Reports Compile client monthly and close out reports submitted to Senior Manager Operations.TalentCruRecruiter

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