Job Description

ACCOUNTANT

BASED DURBAN

The role will be to effectively coordinate the day-to-day financial processes of the Company. This will involve the full accounting function up to Trial Balance. This position will report to the Management and Cost Accountant.

Duties and Responsibilities:

• Bookkeeping and Accounting

• Responsible for the integrity of the Trial Balance and Syspro sub books. Ensure that all data captured into the system is valid, accurate and complete and in line with financial reporting standards.
• Responsible for processing up to Trial Balance level (Financial Statements).
• Processing of standard and ad hoc month end and year end journals. This includes, but is not limited to payroll related journals, accruals, provisions, interest on loans, instalment sales, depreciation, etc.
• Expense claims check paperwork and general ledger allocations.
• Maintain all loan schedules.
• Review and ensure that allocations between divisions / locations are accurate.
• Monthly close off sub books.
• Prepare monthly reconciliations of balance sheet accounts and Syspro sub books using an electronic template.
• Submission of month end financial reporting pack to Head Office by deadline dates.
• Set up monthly finance review meetings with Head Office, provide inputs during the meeting and prepare minutes after the meeting.
• Assist with all audits and ensure that deadlines are met (Year End Financial (statutory audit), SARS and internal).
• Maintain an up-to-date record keeping and filing system.
• Attend to any additional duties as assigned to by the Management and Cost Accountant.

• Banking and Cash Flow

• Daily cash book processing for all accounts (current-, call- and credit card accounts).
• Responsible for the accuracy and integrity of the bank accounts / cash book.
• Responsible for checking, loading and releasing online banking transactions in line with SOPs and mandates (creditors, EFTs, Payroll and Payroll related payments, monthly standard payments, etc.).
• Ensure that all statutory and non-statutory payments i.e. creditors, municipal accounts, intercompany payments, SARS, CIPC, etc. are paid according to due dates.
• Liaise with HR Department related to Payroll Third-party payments and ensure these are paid according to due dates (Bargaining Council, Medical Aid, etc.).
• Prepare monthly Bank Reconciliations for all bank accounts.
• Verify, load and maintain beneficiaries in line with SOPs.
• Daily and weekly monitoring of cash flow. Update the cash flow statements / tracker on a daily basis.
• Preparation of 3 month rolling cash flow projections on a weekly basis.

• Manage and balance cash income and expenses and cash banking.
• Review monthly Petty cash reconciliations for all divisions / locations.

• Statutory reporting and compliance

• VAT Control (VAT201) - Prepare monthly VAT reconciliations balance reconciliation as well as reconciling both output- and input VAT transactions between the financial records and submissions to SARS. Ensure that all supporting documentation is valid and that all VAT transactions comply with legislation. Monthly VAT201 submission to SARS in accordance with statutory deadlines.
• Monthly EMP201 submission to SARS in accordance with statutory deadlines.
• EMP501 Prepare and submit though Easyfile Bi-Annually.
• Assist with WComp ROE submissions.

• Debtors and Creditors

• Debtors sub-book management, review of reconciliations where needed. Analyse long outstanding debtors and raise any issues with management to consider possible provisions / write-offs.
• Creditors sub-book management, review of all creditors reconciliations on a monthly basis.

• Assets

• Accurately calculate depreciation and amortisation on a monthly basis and process the depreciation and amortisation journals in Syspro.
• Maintain the fixed asset register as well as the intangible asset register (update with all asset acquisitions and disposals, management of asset verifications).
• Maintain and ensure that the small asset register of the company is up to date at all times.
• Insurance ensure that all asset acquisitions and disposals are submitted to the Management and Cost Accountant to update insurance schedules
• Vehicles and Fuel

• Manage company vehicle files.
• Manage fuel accounts and fuel cards administration, payments and allocations.

• Personal Attributes / Competencies

• Presentable with excellent communication and coordinating skills.
• Ability to produce accurate results within prescribed deadlines.
• Ability to work independently but also as a team player.
• Be able to cope well under pressure.
• Methodical, systematic and analytical minded with attention to detail.
• Positive, self-motivated and confident approach to work and colleagues.
• Emotional maturity and professional integrity.
• Excellent spoken and written communication skills.
• Honest and reliable.
• Keen to learn and gain experience and growth within the Company.

Experience and Qualifications

• BCom Accounting or similar accounting qualification essential.
• Experience as an Accountant in a FMCG environment is advantageous.
• Syspro experience is advantageous.
• Experience in the chemical industry will be advantageous.
• Up to date knowledge and good understanding of Local and International Tax Legislation (Income Tax, VAT, imports and exports, etc).
• Solid understanding of accounting principles, financial reporting standards (IFRS for SMEs), financial processes and practices.
• Valid drivers license and reliable transport.

Computer Literacy

• Syspro advantageous.
• Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.)
• Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)

Package Offered

This position will attract a Market Related salary according to qualifications and experience gained.

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