Job Description

Job Purpose:

• Responsible for the full accounts receivable cycle (including local & export sales, export documentation, debtors' reconciliation, updating of traffic workbook, and checking Letter of Credits etc.)
• Responsible for incoming cash flow forecast.
• Responsible for critical supplier reconciliations
• Responsible for VAT & Diesel Refunds
• Responsible for the completion and checking of all export documentation
• Responsible SARB Submissions

Job Dimensions:

• Responsible for the full accounts receivable cycle (including local & export sales, export documentation, debtors' reconciliation and updating of traffic workbook, checking Letter of Credits),
• Responsible for the completion and checking of all export documentation.
• Responsible for incoming cash flow forecast
• Responsible for critical supplier reconciliations
• VAT and Diesel Submissions (including SARS audits)
• Responsible SARB Submissions

Job Tasks:Accounts ReceivableA: Invoicing

• Submit local sale invoices to the applicable Debtors - prices to be calculated in accordance with underlying signed contracts.
• Checking and confirming the accuracy of all export invoices to signed contracts (signing them as proof of accuracy)
• Prepare and review monthly Debtor statements.
• Liase with trader to resolve all export related issues.

B: Payments

• Follow up to ensure payments are received within Debtor terms - with exceptions communicated to direct reports.
• Submit all required documentation (if any) to banks, to confirm incoming funds is released (UCR Number)
• Process all receipts from Debtors into SAGE 300
• Liaise with Debtors & resolve all outstanding queries timeously.
• Prepare a weekly schedule of payments expected to be received from Debtors (cash flow forecast)
• Reconcile the Debtors age analysis monthly.

C: Vat and Diesel Refund and SARS Audits

• Compiling, reconciling and submitting of Vat 201 returns monthly.
• Compiling of documents in the event of any SARS audits
• Monitoring receipt of VAT refunds (communication to be send out to direct reports & CFO monthly, either confirming receipt or flagging a problem).

D: Export and Local Sales

• Updating payments on the Traffic Workbook daily.
• Checking and reviewing of Letters of Credit received from a Debtor for accuracy.
• Updating all the monthly sales and costs on the Vessel Recon per shipment

E: Export DocumentationCompilation of all export documentation, including but not limited to,

• Weight and analysis certificate
• Bill of lading
• Certificate of origin
• Insurance certificate
• Bill of Exchange

Ensuring that the export documentation is endorsed and signed appropriately.Ensuring that all export documentation is submitted timeously.Liasing with Trader on all export documentation requirements.F: Accounts Payable

• Capture all Creditor invoices on Sage 300 daily.
• Reconciliation of Creditors to the supplier statement
• Liaise with Creditors & resolve all outstanding queries timeously.
• Checking of Reconciliations processed by Mine Creditor Clerks
• Load Creditors payments on to the banking system.
• Allocated Creditors payments in Sage 300

G: SARB Return

• Submission of annual SARB returns

Equipment and Systems:

• Financial systems - Sage 300
• Cost management system
• Excel
• Word

Decision and Judgments:

• Attention to detail is critical for this position.
• Working within deadlines critical

Challenges and Demands of the job:

• High level of responsibility - accuracy is a critical part of ensuring revenue is recovered timeously.
• Proper understanding of accounting principles

Stakeholder Relationships:

• Internal stakeholders:

• Head Office, Mine
• External stakeholders:

• Statistics SA
• SARB
• SARS
• UMK Trader
• Auditors
• Suppliers

Minimum Education, Training, Professional Qualifications and Experience Required:

• BCom degree with preferable completed articles at a reputable auditing firm - plus 6 to 8 years of experience

Competencies / Skills / Attributes Required

• Skills and Knowledge:

• Attention to detail
• Professional, verbal, and written communication in English
• Communication and networking skills within the organisation and externally
• Microsoft Office Professional (Word, Excel, PowerPoint, MS Project)
• Personal attributes:

• Self-starter
• Team player
• Drive and enthusiasm
• Conceptual ability
• Tolerance for ambiguity
• Influential
• Development orientation
• Result driven
• Prepared to show initiative

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