Job Description

Qualifications & Experience:

• Bachelor's degree in Accounting, Finance, or a related field. Professional certifications such as CPA (Certified Public Accountant) or ACCA (Association of Chartered Certified Accountants) are preferred.
• Proven experience working as an Accountant or in a similar financial role.

Key Responsibilities:General

• Managing bookkeepers, training and assisting in queries;
• Monitoring to ensure that requirements of bookkeepers are met;
• Mentoring and counseling bookkeepers which includes monthly ratings;
• Attending to daily queries at store level; and
• Maintenance and management of the information saved on the electronic storage drives for staff and client information

Daily / Weekly tasks

• Checking that bookkeepers have done their banking checks;
• Authorizing store expenditure after scrutinizing supporting documentation; (valid business expenses, VAT requirements);
• Releasing payments on electronic banking;
• Addressing client queries, staff queries and other internal group queries and requests for information; and
• Ensuring bookkeepers meet their daily and weekly requirements.

Monthly tasks

• Checking salaries, incentives and locum salaries;
• Performing/checking incentive calculations for staff at stores;
• Ensuring all salary related items, EMPs, etc are completed by bookkeepers, and then second released;
• Addressing any salary related queries that come in from stores or clients;
• Inputting and completion of monthly consolidation for the required stores;
• Obtaining and checking loan amortizations for loans, car finance, etc;
• Reviewing store processing done by the bookkeepers, raising review notes, ensuring these are cleared;
• Reviewing management accounts after review of the bookkeeper files, and then sending management accounts to owners once reviewed, dealing with queries on management accounts;
• Prepare for and run training sessions for staff (bookkeepers) and clients where required;
• New staff training taking them through A-Z of the bookkeeping process;
• Checking the PAYE/VAT recons done by the bookkeepers. Authorizing these recons and ensuring bookkeepers capture on e-filing;
• Resolving queries with SARS and ensuring SARS communications are picked up by bookkeepers and addressed;
• Obtaining, reviewing and saving the month ends for stores from the point-of -sale for correctness, looking for errors;
• For applicable stores, completing drawdown lists for fund injection;
• Administrators on bank profiles, responsible for adding, removing or editing staffs access and rights;
• Pastel roll-overs, error resolution, access to staff, etc;
• E-filing administrators for adding, deleting and editing staff profiles;
• Ordering stationery requirements for all staff;
• Managing with Metrofile the stores documentation and storage requirements;
• Doing back-to-work interviews for staff that have been off sick;
• Setting bookkeeper deadlines in order for staff to have direction and a plan to meet deadlines; and
• Managing the post process with staff to ensure that all post received on behalf of clients is opened and addressed.

Yearly tasks

• Managing the process with clients for staff increases once a year / distributing the guidelines, etc;
• Setting turnover targets for stores for their next financial year / discussing these targets with clients;
• Detailed involvement in the full audit process which is done on behalf of our clients with the selected audit firms. (planning stage, supplying information to auditors, addressing audit queries, evaluating audit journals, passing these journals, finalization of the audits);
• Ensuring all BHF yearly charges are settled for all stores;
• IRP501 reconciliation twice a year - providing HR with information and resolving queries;
• Pastel renewals and roll-overs; and
• Staff appraisals.

Ad hoc tasks

• Doing business plans for prospective new franchisees in order for them to get financing;
• New staff set-up. (computers, desks, IT requirements, stationery, etc);
• Managing the new store process;
• Involved with banks or FeverTree in obtaining bank guarantees for lease deposits for stores,
• Checking provisional tax calculations from the auditors;
• Completing IT14SD reconciliations if required from SARS when auditors submit the tax return;
• Obtaining from the auditors audit certificates for TV licenses, turnovers required by landlords, etc; and
• Updating, developing, maintaining internal templates, procedures, etc.

Key Competencies:

• Solid knowledge of accounting principles, practices, and standards.
• Proficiency in using financial software and tools, such as ERP systems and spreadsheet applications.
• Strong analytical and problem-solving skills, with attention to detail.
• Excellent numerical aptitude and ability to work with complex financial data.
• Good understanding of tax regulations and reporting requirements.
• Familiarity with financial auditing procedures.
• Strong organizational and time management skills to meet deadlines.
• Effective communication and interpersonal skills to collaborate with stakeholders.
• Ethical conduct and a commitment to maintaining confidentiality.

Staff Unlimited