Job Description

• Investigates unusual entries and obtains necessary support in order to correct capture the entry in the financial system.
• Escalates any indications of fraud
• Accurately and correctly captures transactions in sufficient detail in the financial system.
• Prepares bank reconciliations for review and makes necessary corrections as required.
• Validates all operational data by performing sense checks over the figures provided by operations.
• Assesses the validity of documentation for billing purposes (i.e. all the necessary documentation has been correctly filled)
• Raises and addresses queries with the necessary employees in the organization in order to obtain the correct documentation.
• Create tax invoice on the billing system
• Ensures the customers details are correct
• Ensures all requirements of the VAT act are fulfilled by the invoice.
• Correctly and accurately allocates receipts from debtors against outstanding invoices
• Prepares debtors statement on a timely basis
• Collates outstanding invoices and debtor statements for distribution
• Verifies the statement is for the correct period
• Receives and administrates the resolution of debtor queries
• Prepares necessary documentation in support of credit notes to be passed.
• Monitors debt outside payment terms.
• Makes the relevant enquiries for non-payment and assesses these reasons for validity.
• Initiates necessary blocks to recover debt.
• Assesses the validity of the invoices to the requirements of a VAT invoice as defined in the Act and seeks to have the detail corrected (with the assistance of the administration officer)
• Verifies the validity of the invoice by matching to appropriate supporting documentation (i.e. monthly recurrent expenditure to contracts, ad-hoc expenditure to approved purchase orders, vendor commissions to approved commission workings spreadsheets etc.)
• Verifies the invoice has not been presented and paid to prevent duplicated payment
• Performs casts and extensions on all invoices (manual and automated) to verify arithmetic accuracy.
• Processes invoices through the financial system ensuring details are accurately to the relevant cost codes
• Ensures the correct processing of VAT on invoices.
• Processes invoices on a timely basis
• Prepares creditor reconciliations of the creditor's statement to the financial system and seeks to reconcile all reconciling items prior to payment.
• Prepares and maintains an accurate Creditors age analysis for use in the monthly reporting pack.
• Accurately loads creditor details onto the banking platform using a banking letter or cancelled cheque as support.
• Compares and verifies banking details on the invoice to the banking platform and resolves all differences (with the assistance of the administration officer)
• Prepares lead sheet and loads the payment batch onto the banking platform to be checked and released.
• Retains all supporting documentation and files in an organized and systematic manner.
• Prints final proof of payments and creates an electronic payment to evidence payment was made with the requisite authority.
• Verify, allocate, post and reconcile accounts payable and receivable
• Produce error-free accounting reports and present their results
• Analyze financial information and summarize financial status
• Spot errors and suggest ways to improve efficiency and spending
• Review and recommend modifications to accounting systems and procedures
• Manage accounting assistants and bookkeepers
• Participate in financial standards setting and in forecast process
• Provide input into the department's goal setting process
• Prepare financial statements and produce budget according to schedule
• Assist with tax audits and tax returns
• Direct internal and external audits to ensure compliance
• Plan, assign and review staff's work
• Support month-end and year-end close process
• Develop and document business processes and accounting policies to maintain and strengthen internal controls
• Ensure compliance with GAAP principles
• Liaise with our Financial Manager and Accounting Manager to improve financial procedures

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