Job Description

Job Summary :PO Creation:

• Raise Purchase Orders that are accurate as per department's request
• Communicate the PO number to the person who requested it so they can do a Service Entry Once goods/services are received

Sending Invoices:Send Invoices to the Accountant
Prior to sending the invoices to the Accountant make sure of the following:

• An Entry Service is done.
• It is a valid tax invoices as per SARS requitement.
• If the invoice does not have the PO number ensure you attach the PO when sending to the Accountant

Payment request:

• Request payment from the Accountant and ensure that the PO process is followed i.e. there is a PO, a service entry is done and the invoice is sent.

Payments loading:

• Load payments as per request of the departments once the "Listo" is received from Finance Arg. For new accounts add the banking details on the bank and send to FM or CEO for approval together with a valid confirmation of banking details.
• All payments need to be loaded before 3pm. Inform the FM and CEO once payments are loaded.
• Send POPs to the suppliers and the person who requested the payment for the payments we have made.

Credit Card Monitoring:

• Request slips for all purchases and clearly indicate where they need to be allocated (GL and Costs Centre) and send to the Accountant for processing. All the slips must be compared to the Credit Card statement to ensure that we have received all the slips.

Credit Applications:

• Complete all credit applications requested by the different departments.
• Ensure the credit applications are sent back to the person who requested the application or to the vendor.

Open POs:

• Pull a report of open POs and follow up on any POs that are outstanding for more than a week (7+ days)

Open SEs:

• Pull a report of open Entry Service and ensure invoices have been sent for capturing, in the event that the invoice was sent follow up with Accountant to fin out why the invoice has not been captured.

Adding Suppliers on SAP:

• Add suppliers that we do not have on SAP and ensure the information is accurately and completely recorded

Ad Hoc task:

• Provide assistance as and when required to ensure that the company is meeting its targets

Job Requirements:

• Qualification - Accounting Degree/Diploma or Similar
• Experience - Bookkeeping, Accounts payable management, SAP knowledge
• 2-4 Years of experience

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