Job Description

Job purpose

• The Accounts provides day to day processing of accounts payable / receivable transactions. The role also provides administrative and general operations support, filing, report preparation and query-handling services.

ResponsibilitiesAccounts Receivable

• Assist with the setting up of new customer accounts.
• Prepare customer risk assessments and process all credit applications in line with company policy.
• Process / prepare invoices and credit notes and submit to customers.
• Preparation and sending statements and confirmations to customers.
• Checking debtors receipts for correct allocation, discounts, and rebates
• Reconcile debtors accounts and accounts receivable transactions.
• Preparation of monthly calculation and journal for debtors revaluation
• Monitor accounts to ensure debt is collected timeously and payment terms are strictly adhered to
• Assist with month-end closing and file all supporting documents.
• Investigate and resolve invoice discrepancies and customer queries.

Accounts Payable

• Receive, review, and verify invoices.
• Sort, code and match invoices and capture for payment in accordance with approvals framework.
• Ensure payment terms are strictly adhered to.
• Prepare payment requests and pay run schedules for approval.
• Reconcile creditor accounts and accounts payable transactions.
• Monitor accounts to ensure payments are up to date.
• Forward remittance advice to suppliers
• Track expenses and prepare expense reports.
• Assist with month-end closing and file all supporting documents.
• Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available.
• Investigate and resolve invoice discrepancies and customer queries.
• Check and confirm banking details with creditors.

Accounts Audit

• Consolidate documents in preparation for audits.
• Provide supporting documentation during audits.

Operations Administration and Reporting

• Work within policies and procedures.
• Plan and prioritize own daily and weekly tasks.
• Provide information on resource requirements for work objectives.
• Check own work for accuracy.
• Use and report on the use of assets / resources within area of responsibility, in line with standard operating procedures.
• Assist in gathering and capturing information for reporting.
• Consolidate standardized reports.
• Communicate with employees and management to assist and convey information.
• Provide general office / administration support

Skills RequiredBackground/experience

• Grade 12
• 2-year Diploma in a financial / administration field Experience Overall experience
• 1-3 years experience in a financial administration
• Experience working in an accounts payable / receivable role Work-specific skills & exposure.
• Computer literacy

Specific job skills

• Taking action
• Meeting deadlines
• Finalizing Outputs
• Capturing Facts
• Accuracy
• Customer Service Orientated
• Ability to perform under pressure.
• Focused on attention to detail, high sense of urgency and deadline driven.
• Problem-solving and good judgement
• Logical thinking
• Responsibility and Accountability
• Ability to work independently or without supervision.

Competencies

• Performance Driven
• Accountability / Ownership.
• Communicates effectively.
• Continuous growth and delivery
• Contributes special expertise

Aspen Pharmacare