Accounts Receivable Clerk

Johannesburg, Gauteng, South Africa

Job Description


JOB PURPOSECollect outstanding funds from PRSA customers, processes payments; maintain age analysis and customer accounts. Resolve pricing and stock claims timeously.KEY DUTIES AND RESPONSIBILITIESNew Customer Accounts

  • Vet all new customer account applications received from Key Account Co-Ordinators
  • Send to AR Manager for approval
  • Log ticket to create account once approved
Maintain Customer Information
  • Customers amending payment terms are accurately captured
  • Bank codes applied for in the event of amending terms
  • Original signed sureties obtained and filed in accordance with credit policy
  • ITC credit reports obtained and filed as per credit policy
  • Credit terms reviewed and adjusted as a result of customer payment defaults
Payments from debtors collected on time:Collect Payments and Accurately Record
  • EFT payments received and allocated
  • EFT-before-delivery processes followed before orders released
  • All customer accounts with various payment terms are received and accurately recorded
  • Overdue accounts actioned
  • EFT before-delivery and EFT on-delivery payments reconciled daily and follow-up of non-payments within 48 hours from receipt of banking details from warehouse
  • Credit policy on credit limit is being adhered to
  • Invoices are paid in accordance with PRSA terms
Banking on Daily Basis
  • Payments allocated daily to customer accounts
  • Unallocated receipts/deposits are investigated and resolved weekly
Release Orders
  • Orders released by deadline as stipulated on SOP
  • Orders released only if customer account up-to-date and credit limit adhered to
  • Orders in excess of credit limit released only once approval obtained (as per delegation of authority)
  • Orders are placed on credit hold and released once account up to date
Contact Overdue Customers
  • Management of customer accounts to avoid bad debt
  • Accurate information maintained in the event of debtor non-payment
  • Customers notified of orders are placed on credit hold
Review and Reconcile Accounts
  • Key account reconciliations are being completed and sign-off obtained monthly
  • Rebates, trade advertising and pricing claims deducted by customer recorded and forwarded to management for approval
  • Accurate processing of journal entries
Reporting Requirements
  • Debtors age analysis reviewed weekly and continuously updated and maintained
  • Reports given on queries on customer accounts
  • Weekly reports given to AR Manager on overdue accounts and stopping of supply
  • Monthly statements sent to all payment-term customers
Maintaining Customer Online Portals:Customer requirements
  • Maintain claims and queries online daily.
  • Retrieve remittance advice
  • Retrieve claims
  • Upload statements on or before due dates.
  • Send weekly schedules as required
Stakeholder RelationsProductive relationships with internal and external stakeholders maintainedCoordinate with Sales, Warehouse
  • Internal stakeholders given accurate financial information when required
  • Pricing queries are passed onto Sales
JOB REQUIREMENTSMinimum Educational Requirements and Work Experience
  • Credit Management qualification
  • 5 yearsxe2x80x99 experience in Accounts Receivable role
  • Advanced Excel skills
  • JD Edwards (ERP) experience advantageous
Functional and Technical Competencies:Management Reporting & Analytical Skills, Corporate Policies/Procedures & Internal Control, Financial Plan & Business Support, Company & Business Knowledge, Management Information Skills, Planning and OrganisingBehavioural Competencies:Effective Decision Making, Planning and Organising, Teamwork, Communication, Technical Expertise, Big Picture Thinking, Change Management, Making Things Happen, InitiativeJob Posting End Date:Target Hire Date: 2025-05-01Target End Date:

Pernod Ricard

Beware of fraud agents! do not pay money to get a job

MNCJobs.co.za will not be responsible for any payment made to a third-party. All Terms of Use are applicable.


Job Detail

  • Job Id
    JD1405961
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Johannesburg, Gauteng, South Africa
  • Education
    Not mentioned