Job Description

To provide administrative support in the procurement of goods and services, supplier database maintenance, tender administration and contract administration for CEF Group.REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• Matric (NQF Level 4), and National Diploma in Procurement / Supply Chain Management Bachelors degree (NQF Level 7) /Btech
• Level 4 Diploma CIPS Qualification as an added advantage.
• Honours or post graduate diploma (NQF Level 8) as an added advantage.
• A minimum of 6 years of which 3 years must have/be performing similar function

DESIRED ADDITIONAL SKILLS/ COMPETENCIES

• Knowledge of procurement policies and processes and the applicable legislation
• Time management skill
• Negotiation skill
• Administration skill
• Customer focused

KEY PERFORMANCE INDICATORSRequisition Administration

• Register all requisitions for CEF and subsidiaries.
• Check and evaluate specifications.
• Draft requests for quotations and identify possible suppliers from database taking into consideration potential BBBEE or specific goals of suppliers.
• E-mail requests for quotations to suppliers
• Assist with the adjudication process and chair for Request for Proposals (RFP) of less than R500 000
• Negotiate discounts with suppliers.
• Evaluate quotations in consultation with user department, when required.
• Recommend supplier to budget holder.

Tenders and Requests for Proposals

• Prepare tender documents.
• Advertise tender on the E-tender portal or appropriate medium.
• Receive and open tenders and complete the tender register
• Provide secretariat support in the evaluation of tenders in accordance with tender processes.
• Evaluate RFPs for the group
• Present evaluation report to the Bid Adjudication Committee (BAC)
• Notify successful and unsuccessful tenderers of outcomes.
• Securely file all tender documentation for safekeeping
• Ensure compliance with CEF Procurement Policy

Closing Date: 20 May 2024NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful. CEF SOC reserves the right to not fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.This position will be filled in accordance with the CEF SOC Employment Equity Plan and preference will be given to females from previously disadvantaged individuals, especially Whites, Indians and Coloured.

Central Energy Fund