Job Description

Responsibilities:

o Develop the collection as per order requests received from Faculty Libraries

o Place information resources orders
o

Assist in negotiating acquisitions deals with service providers, suppliers, and internal stakeholders

o Provide input to Acquisitions policy, procedures and guidelines
o

Receive order reports from the service providers and updates orders with the relevant order status information.
o

Ensure that procedures, guidelines and policies are implemented and followed.

o Process invoices and follow up on overdue invoices

o Complete monthly Sierra-Oracle integration reconciliation report
o

Load budget allocations and process invoices
o

Recommend and implement new system developments and changes on instructions from Systems Librarian

o Performs regular quality control checks to ensure the accuracy of order data.

o Liaise with Faculty Library Managers and suppliers by monitoring and reporting all orders and invoice queries

o Report orders and invoice queries with suppliers/service providers

o Monitor outstanding orders and follow up with service providers/vendors on a regular basis.

o Maintain vendor database and relevant vendor bibliographic information

o Compile monthly and annual order status reports

Recommendation:

It is highly recommended that interested candidates be registered members of the professional body: Library and Information Association of South Africa (LIASA)

Knowledge and skills:

o Knowledge of library organisation and processes

o Knowledge of procurement processes related to acquisitions

o Operational knowledge of vendors and their services

o Knowledge and understanding of Supply Chain Management processes

o Knowledge of purchasing documentation

o Interpretation of invoices, statements, delivery notes, renewals, approval notes etc.

o Knowledge of bibliographic terminology, formats and data

o Knowledge of financial management

o Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology required

o Good report writing skills

o Statistical reports

Qualifications and Required Skills:

o B.Bibl, BInf degree or Bachelor's Degree plus Postgraduate Diploma in Library and Information Science or Honours in LIS, with 3 years relevant experience with acquisitions processes and
collection development in an academic or research library.

Available

: As soon as possible

Detailed Description

Job Requirements

Additional Details

How To Apply

Closing date

: 5 March 2025


To apply:





Register your profile at https://irec.wits.ac.za and submit your application.

Please ensure that you include a covering letter, detailed CV with names, addresses, contact numbers and e-mail addresses of 3 contactable referees.





By submitting an application for this post, the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University's Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University's recruitment systems and disclosing their personal information to university employees identified to take part in the selection and recruitment process. The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes. The confidentiality of the Applicant's personal information will be maintained.


The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.





Please note that correspondence will only be entered into with shortlisted candidates.The University reserves the right not to make an appointment or to re-advertise.

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