Job Description

We Go Places! How about you?
Immediate Superior: Record to Report Manager
Location: Stellenbosch, Cape Town
Function: Finance
Sub Function: Record to Report
Type of Contract: Permanent
Reference Number: 123988
Closing Date: 22/11/2024Purpose:To assist the Record to Report with administrative and financial services and controls. This includes the parking and/or posting journals as required (for example but not limited to: Sales and Promotional Liquor, Procurement Releases, Stock takes), assisting, reconciliations, quality control and general administrative and financial duties and reportsKey Responsibilities:Strategic & Financial ResultsSuccessful delivery of the Record to Report strategy to maximize accuracy and efficiency.Effective and efficient delivery of departmental admin performance.Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives.Monthly reconciliation reports completedAssist department with monthly and weekly reporting dutiesParticipate in Internal and External quality control and audit processes.Department calendar Ad-hoc basis, timeously, complete Approved annual business plans and budgetsWithin budget guidelines Agreed Net Cost achieved Captured accurate and timeously (Opex and Profit centre)Distribute comprehensive monthly reports and follow up on variances of 5% and aboveMinimal Variance Reporting and Income Statements in line with budgetsIn accordance with Internal Control Checklist QMS Procedures followedOperational ResultsEffective and efficient delivery of department admin management and controls.Purchase Requisition or Purchase Orders captured accuratelyProcessing of goods receipts for servicesAssist / follow up of outstanding accountsAccurate and timeous capturing of the daily transactionsCreate customers and processing of invoices for intergroup servicesProcessing of journalsGeneral financial administration and drawing and circulation of financial and business performance reports to assist managementPerform filing and maintain admin housekeepingEnsure that the QMS (Quality Management System) forms are updated and maintainedCreate purchased orders for departmentFeedback from managers on quality of work - accuracy and speedMaintaining confidentialityMonthly Procurement ICC Reports from Internal Auditors correct and on time performed dailyDaily clearance of relevant SAP line itemsDocument numbers captured and updated on SAPConfirmation sheet on Share drive/LivelinkFollow up on Sundry Customer/Payable AccountCorrectness and according to QMS procedureWorkflows completedRelevant and valid information includedAccording to ICC ProceduresCustomer & Relationship ResultsBuild effective relationships with external and internal stakeholdersProvide a high standard of customer service to all internal and external customersAttend weekly Admin meetings and relevant departmental meetings on ad hoc basisCustomer survey form and feedback from Brand Homes Joint Ventures and food/restaurants; VendorsTeam meetings held every week, agenda, minutes and action plans implemented and followed.Innovation & Improvement ResultsInnovation and business improvements in support of operational and sales goalsParticipate in departmental projectsImplement a standardised programme to ensure cost efficiencyOn-going and as requiredBulk purchasing implemented at Brand HomesLeadership ResultsTake responsibility of own performance goals and personal growthCulture Shaping Survey IDP in placeManaging your career (EPMS Scorecard and Career Plan in place)Culture Shaping IndexSuccess Factors AnalyticsEducation & Experience:Tertiary Accounting Training (University or Technical College)At least 5 years of experience in administrative and financial services and controlsSAP KnowledgePR Skills (Friendly, Courteous, Professional, Helpful)Computer LiterateGood Team PlayerThe Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.

Heineken