Job Description

Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association ("HOA") property management services across South Africa. A strong focus on accurate budgeting, detailed financial management reporting and governance excellence underpin Trafalgar's property management services. Trafalgar Financial Services ("TFS") is a boutique financial services company specialising in a range of property financial services products, targeted at residential estates and complexes across South Africa. Trafalgar Financial Services ("TFS") is an authorised financial services and credit provider with a specialist property finance focus.


As an ongoing recruitment effort and to build a talent pool, Trafalgar Birdhaven is offering an exciting new opportunity for a driven, dynamic and proactive candidate with a passion for the property industry, to join their team as an

Admin Manager - Utilities & Maintemance

. The candidate must have excellent communication skills, possess great attention to detail and work well under pressure.

Responsibilities include (but are not limited to):

Meter readings

+ Oversee the meter reader to ensure that the meters are read on the appropriate dates and that the information is uploaded timeously.
+ Generate monthly meter reading invoices.
+ Generate quotes for new meter reading business.

Maintenance

+ To oversee and support the Maintenance Administrator
+ Oversee the driver's daily schedule to ensure that statements and payslips are delivered on time.
+ Regularly update monthly compliance schedule.

Oversee the team who is responsible for the following duties:


+ Logging of all maintenance calls/ requests + Handling all maintenance queries
+ Liaise with the maintenance contractors
+ Follow up on completion times
+ Finalization of all maintenance jobs on the maintenance module
+ Liaising with clients
+ Liaise with Portfolio Managers and Personal Assistants
+ Sending outstanding job list to PM's & PA's
+ Keeping track and update of the Preferred Contractors List
+ Assisting with obtaining quotation

Data Capturing

+ To oversee & manage the data capture processes to ensure deadlines are met and quality control.
+ Print of levy statements
+ Checking and analysing variant reports.

Oversee the team who is responsible for the following duties:


+ Opening new buildings and accounts. + Raise standard charges and opening balances
+ Passing debit and credit journals
+ Adjusting electricity & water readings as per instruction of PM's
+ Load electricity & water batches from electronic data provided by the reading companies.
+ Monthly printing of statements to be sent to owners.
+ Update owner details as per request from PM's or when telephone contact has been made with clients.

Minimum Requirements:

Matriculation Computer Literacy (Microsoft Word, Excel and Outlook) Experience in the Property industry Good communication Skills Must work in an organized and efficient manner. Must be able to work under pressure.

Suitable applicants can send their detailed CV to birdhrecruitment@trafalgar.co.za


Please use reference nr: AMUM0225


Please take note that correspondence will only be conducted with shortlisted candidates. Should you not hear from us within 2 weeks, please consider your application unsuccessful.