Job Description

DETAILS OF THE VACANCY

Job Title

Admin Operations Manager

Location

Johannesburg Branch

Salary Grade

Manager Level 1

Reporting to

Regional Manager

Reporting staff

Yes

Type of Position

Permanent

Working hours

Mondays to Fridays from 08h00 - 16h30

Alternate Saturdays from 09h00 - 12h30

PURPOSE OF THE POSITION AND KEY RESPONSIBILITIES

The purpose of this position is to manage a team of Sales administrative staff at a branch level, who are required to provide full administrative support to sales teams nationally, in order to ensure that necessary sales targets are met and business objectives achieved.

Key Responsibilities include, but are not limited to the following:

General Departmental Management

Lead, manage, and assess the team of five administrative staff to ensure service standards are upheld.

Implement performance management strategies to enhance team efficiency and productivity.

Provide mentorship and development opportunities for the team to build operational excellence.

Foster a culture of accountability, collaboration, and continuous improvement.

Ensure compliance with company policies, regulatory requirements, and operational best practices.

Field Marketing Commission Administration

Oversee and review full commission reports and calculations to ensure accuracy and compliance.

Maintain transparency in commission structures and ensure alignment with company policies.

Reporting and Quality Quality, Assurance

Manage quality assurance processes to maintain high service and operational standards.

Analyse and report on key performance indicators (KPIs) to optimize production levels.

Fleet Management

Oversee the maintenance and availability of the sales fleet to ensure operational readiness.

Implement fleet management policies to optimize vehicle usage and cost efficiency.

Ensure compliance with safety and maintenance regulations for all company vehicles.

Stock Control

Manage the stock control process to ensure adequate inventory levels for field operations.

Ensure stock is well-maintained, properly accounted for, and aligned with business needs.

Implement stock auditing and reconciliation procedures to prevent losses and inefficiencies.

Field Marketing Support & Operational Coordination

Support sales teams by ensuring all administrative functions are streamlined to maximize productivity.

Collaborate with sales leadership to align operational strategies with business growth objectives.

Ensure sales teams have the necessary resources, tools, and support to meet targets.

Address and resolve operational bottlenecks that impact sales efficiency.

MINIMUM REQUIREMENTS AND GENERAL WORKING CONDITIONS

Education

Must have Matric (Grade 12); and Equivalent

Must have a degree in Accounting/Finance/Business administration and operations

Experience

At least 5 year's relevant working experience in a leadership role and management of

staff with a proven performance track record.

Minimum of 5 years of experience in administration, operations, or sales support.

Strong background in commission administration, fleet management, and stock control.

Experience in working cross-functionally with sales, finance, and senior leadership.

Other

Must be computer literate; specifically, proficient in MS Word, Excel, and Outlook.

Advanced Microsoft Excel skills are crucial

Must have own vehicle as travel will be necessary

General working conditions

Regular office environment and no health and safety risks involved.

PRE-REQUISITE COMPETENCIES

Knowledge Competencies

Professional knowledge

Skill Competencies

Strong leadership and people management skills.

Ability to develop and mentor a high-performing team.

High attention to detail and accuracy in financial and operational reporting.

Excellent problem-solving and decision-making abilities.

Strong analytical and quality assurance capabilities.

Ability to optimize workflows and improve operational efficiencies.

Effective communication and stakeholder management skills.

Behavioural Competencies

Acceptance of change

Action orientation

Accountability and transparency

Administrative orientation

Computer systems orientation

Concern for order

Customer service orientation

Decisiveness

Information seeking

Initiative

Integrity

Organizational commitment

Persistence

Personal growth orientation

Numerical orientation

Self-confidence

Stress tolerance

APPLICATION AND CONTACT DETAILS

To apply for this position, send in your updated cv.

Contact Person

Thembi Tambani on Email:

recruitment@Scorpion.biz

Reference Number

When submitting your application, please quote reference number:

SLP 014/25

Closing Date

Tuesday, 25 March 2025

EMPLOYMENT EQUITY

The company's intention is to promote equity through filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required on your application. Please note that the employment of family relatives is strictly prohibited.

In the event of no internal applications having been received, external applications will be considered. If you have not been contacted within 2 weeks of the closing date, please consider your application to have been unsuccessful.

PRIVACY STATEMENT

Scorpion Legal Protection is committed to protecting your privacy. Your information will be used properly, lawfully, securely and transparently for the purpose of recruitment processes. Scorpion Legal Protection has implemented appropriate technical and organizational information security measures to help keep your information secure, accurate and current.

Job Type: Permanent

Pay: R26442,00 - R31877,00 per month

Ability to commute/relocate:

Johannesburg, Gauteng (City of Johannesburg): Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelors (Required)
Experience:

minimum: 5 years (Required)
Work Location: In person

Application Deadline: 2025/03/25