Job Description

Our client is looking for an exprerienced Admin and Projects Coordinator for a fixed term contract.Location: Shakas Head / uMhlali (North Coast)The ideal candidate will have strong communication skills, administration, Excel, Reporting skills, Project and Events Coordination skills.You will have a background in Office Administration, Branch Management and / Accounts Administration.(Applicants must be available to start in mid-June)Responsibilities include:

• Prepare Request to orders with supporting documentation (quote, pro-forma invoice, tax invoice)
• Ensure Request to orders and Invoices are signed off
• Ensuring the Request to order schedule is up to date
• Follow up on outstanding invoices with suppliers
• Matching and batching Purchase Requests and Invoices; and sending them to the Branch timeously
• Arrange postage as and when necessary including receiving deliveries
• Updating the schedule of Purchase Requisitions
• Updating the schedule of invoices and payments
• Liaising with the Branch office to ensure all outstanding matters are resolved
• Assisting expats with queries regarding apartments/hotels etc.
• Arranging for expat airport shuttle transfers with service provider
• Notifying Branch Office of expat arrivals and departures
• Monthly register of expats arrivals and departures - send this to the Branch on a monthly basis
• Receiving fuel slips from expats on a weekly basis and sending to the Branch Office
• Copying and scanning documents and subsequently filing them accordingly
• Ordering office stationery and supplies

• Excellent communication and written skills
• Good interpersonal skills
• Attention to detail
• Flexible and open to change
• Basic accounting skills (good to have but not a pre- requisite)
• Intermediate competence in MS Office Suite
• Able to work in a team
• Creditors/ Purchases experience

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