Job Description

Qualifications & Skills required:

• Matric
• Business administration/management Diploma
• 5 years experience in FMCG of which at least 2 years must be in a managerial role.

KEY RESPONSIBILITIES:Stock ordering:

• Maintain Stock plans for ordering.
• Process suggested ordering on Win Branch and place order with suppliers.
• Analyse sales and ensure stock levels are correct to minimize stock loss.
• Maintain storeroom Bin Card

Stock receiving:

• Ensure staff receive correct quantities of stock suppliers.
• Supervise the maintenance of the storeroom and ensure proper arrangement of stock after delivery.
• Oversee the unpacking or stocking of shelves as may be required.
• Oversee the standard of merchandising to ensure appropriate stock presentation as may be required.

Stock capturing:

• Correctly capture stock / invoice on back-office systems, Win Branch.
• Capture all invoices as soon as possible after delivery, before stock take can take place on following day.
• Ensure selling prices are adjusted correctly according to margin if there is a change in cost price.
• All processed invoices to be given for payment as soon as possible

Stock takes:

• Supervise ongoing stock takes weekly to ensure stock levels are accurate.
• Check variance after each stock take.
• Update stock levels to finalize stock take.
• Wastage control.

Promotions:

• Ensure posters are on display and leaflets distributed.
• Ensure all promotions are scanning correctly on POS systems

Stock order schedules:

• Set up a schedule as to what days of the week, weekly orders and deliveries take place

Reporting / Admin:

• Do daily tasks on Win Branch:

• Fuel receiving
• Daily Workflows
• Reports when required by management
• Month end reports on 1st of every month

Financial Management:Cash Handling:

• Manage all money generated on site and the application of this money.
• even if delegated.
• Ensure that the necessary systems are in place to control cash, bank transfers etc. Handling bank payments.

Creditors:

• Deal with a large number of suppliers with a variety of products.
• Negotiate the best prices and terms with suppliers in order to maximise profitability.

Profit and stock control:

• Ensure that the best quality product at the best available price, in the right quantity is always available on site and that it is merchandised correctly to ensure a pleasant shopping experience for you customer.
• Know competitor actions, and do price tracking regularly.
• Maximise Gross Profit levels and minimise expenses.

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