Job Description

Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and provide support to those who needs it most.Anova has an outstanding opportunity for an Administration Assistant to provide administrative and clerical services in order to ensure effective and efficient operations.Key Duties and ResponsibilitiesAdministration & Procurement

• To provide direct administrative support to the Office Manager/Programme Manager/Provincial Coordinator
• Ensure that goods/products are purchased from approved suppliers.
• Source quotes for procurement and submit timeously
• Perform word processing, prepare excel-based sheets for quotes
• Ensure that the Authorisation to Procure has been properly completed, is accompanied by all necessary documentation
• Ensure that suppliers meet deadlines and deliver quality goods
• Prepare Petrol Vouchers for payment and submit timeously
• Prepare Petty Cash Recon for payment and submit timeously
• Implement & maintain filing system for all office records as per Office Manager guidance
• Maintain a proper Assets register for allocated officeoare
• Procure office consumables and cleaning materials
• Assist with maintenance of office equipment
• Procure & facilitate allocation of stationery
• Preparing of monthly airtime/data bundles spread sheet and distribution
• Relieve the receptionist during leave and breaks

Training Support

• Liaise Anova Trainers regarding training needs
• Ensure that training needs, including refreshments and training materials are procured on time.
• Prepare attendance registers, handouts, participant packs etc. for all trainings, conferences and symposia
• Ensure all logistics for planned trainings arranged timeously e.g. venues booked, ordering & delivery of catering etc.
• Prepare & print participant certificates timeously for all in- house trainings
• Submit all registers and participate registration/evaluation forms for capturing onto SkillSmart and Anova training database

Any other tasks as agreed with line manager.Minimum Qualifications, Experience and Skills Requiredxc2xb7 Grade 12xc2xb7 At least 2 years working experience in an Administration rolexc2xb7 Excellent computer skills (MS Word, MS Excel, Email and the internet)xc2xb7 Excellent communication skills and the ability to work with a 'range of peoplexc2xb7 Attention to detailxc2xb7 Problem solvingxc2xb7 Ability to multitaskxc2xb7 Good time management skillsxc2xb7 Able to multitask and prioritize with minimal supervisionxc2xb7 Exercise good judgment and discretion when handling sensitive/confidential informationxc2xb7 Ability to work independently without supervision as well as in a team as and when requiredxc2xb7 Adhoc dutiesIn accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.Preference will be given to persons with disabilities.Anova Health Institute is a provider of essential health services and therefore has a mandatory vaccination policy. Should your application be successful, you will be required to submit your proof of vaccination before commencing employment in the role.Applicants who have not been contacted within 4 weeks of submitting their application should assume that they have not been successful.Unsolicited CVs from agencies will not be paid agency fees should their candidate be placed at Anova.For more information on Anova visit our website: www.anovahealth.co.za

Careers24