Job Description

Administration and Compliance:

• Maintain an updated debtors age analysis

• Ensure Management is alerted of any problems

• Ensure credit notes and write offs are passed according to policy and the DOA

• Ensure accurate compliance with VAT legislation

Asset Accounting:

• Ensure 100% accuracy at all times when dealing with Company assets

Risk Management:

• Ensure that internal controls and company policies are adhered to and assist in testing of compliance

• Ensure passwords remain confidential at all times

• Doubtful debts to be monitored and reported immediately to Management

• TransUnion checks are done for all new customers and whenever an increase in credit is required

• Ensure credit references are checked

• Caution or stop sales to high risk customers

Position OverviewTo effectively administer control of all debtor accounts. By ensuring that the credit application process is adhered to, payment deadlines are controlled, minimizing bad debts and reducing possible risks whilst maintaining positive customer interactions.
Specific Role ResponsibilitiesFinancial Reporting:

• Ensure reporting deadlines are met

• Debtors days outstanding to meet Company standards

• Banking to be done daily - Process and allocate payments accurately to Customers and accounts

• Ensure all account allocations are accurately processed - over and under payments are resolved timeously

• Ensure staff debtors are processed monthly

• Ensure Debtors controlled are within credit limits

• Ensure that debt collections where legal proceedings have occurred are monitored regularly

• Journal entries recorded are approved per the DOA and with relevant documentation attached

• Settlement discounts are only applied to accounts paid within their credit terms

• Reconciliation of ledgers are kept up to date and cleared monthly

• Prepare and submit the bad debt schedule weekly and monthly for review

• Ensure weekly and monthly reports are sent out within set deadlines (i.e. cash sales, vehicle debtors, JR1, Mobilo accounts etc.)

• Ensure Debtor statements are sent out within set deadlines

• Ensure an effective interface between Dealerships, Departments and Customers

• Ensure all interaction with customers are professional and courteous

• Ensure Management is alerted of any problems

Qualifications and Experience

• Minimum Grade 12
• 1-2 years experience in a similar function/role/position
• Computer Literacy (preferably Kerridge experience)
• Proficient in Ms Office especially Ms Excel

Skills and Personal Attributes

• Integrity
• Self-driven
• Team Work
• Deadline driven
• Follow through skills
• Ability to cope under pressure
• Interpersonal skills (emotional maturity / cross functional collaboration)

Motus