Job Description

Job SummaryAdministration Lead (Remote) (1 Year Contract) Finance/Admin
Cape Town - Western Cape ~ Johannesburg - Gauteng ~ Durban - KwaZulu Natal ~ RemoteENVIRONMENT:Are you passionate about joining a dynamic team dedicated to transforming urban environments through data and technology? Do you thrive in collaborative settings where innovation and excellence catalyse impactful change in city living? If so, this opportunity is perfect for you! Our client is seeking a financially savvy, experienced general administrator to effectively oversee critical administrative functions across the organization. This individual will play a key role in establishing and managing administrative systems, practices, tools, and templates that uphold the highest standards of professionalism. The successful candidate will have a Bachelors degree in business administration, finance or related field OR equivalent experience.DUTIES:

• Providing administrative support to the Chief Executive Officer and managing internal admin requests from the team.
• Establishing and curating administrative strategies, systems and standards throughout the organisation.
• Work with leaders throughout the organisation to promote administrative standardisation, organisation and flow.
• Oversight of office management.
• Developing and strictly monitoring reporting plans and schedules.
• Internal and donor reporting.
• Board administration and reporting.
• Governance and compliance research.
• Maintaining statutory records and risk reporting.
• Building extremely high-trust relationships with key stakeholders and partners.
• Compiling and disseminating reports.
• Creating impactful slide presentations.
• Customising and fact-checking standard contracts.
• Continually improving and monitoring compliance to the highest administrative standards.
• International payments and exchange control.
• Supporting accurate and responsible financial management through establishing and overseeing financial administration systems.
• Ensuring a robust administrative interface between finance and the other domains.
• Developing, maintaining, and ensuring the consistent use of professional documentation templates and formats that align with the organisations brand.
• Leading the administrative team, fostering excellence and continuous improvement.
• Fulfilling this role according to the companys aspirational culture, leadership brand and work ethos.
• Growing professionally and developing personal competence to fulfil this role in a rapidly scaling and increasingly impactful organisation.

REQUIREMENTS:Qualifications:

• Bachelors degree in business administration, finance or related field OR equivalent experience.
• Project administration certification an advantage.
• Desktop publishing or similar certification an advantage.

Skills and Technical Expertise:

• Knowledge of the NPO environment is highly advantageous.
• Knowledge of reporting methods and technologies, especially in an NPO environment.
• Outstanding organisational and time management skills and the ability to prioritise and manage multiple deliveries concurrently.
• In-depth insight into principles of good governance.
• In-depth knowledge of contractual compliance standards.
• Excellent administrative skills.
• Excellent ability to develop systems, processes and tools.
• Knowledge of and experience working with Notion, Slack, Microsoft, Google Suite, Toggl etc. would be an advantage.

Experience:

• Minimum of 5 years experience in a mid-senior level administrative role.
• Considerable experience developing high-level reports and impactful presentations.
• Proven record of establishing and improving administrative systems.
• Demonstrated experience in financial or funder reporting.
• Ideally, experience in dealing with financial exchange controls.
• Experience in an NPO environment is an advantage.

ATTRIBUTES:

• Meticulous attention to detail, accuracy and aesthetics.
• Excellent relationship-building skills.
• The ability to deal calmly with emergencies, to develop plans to solve problems and to make good decisions under pressure.
• Outstanding report-writing, layout and communication skills.

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