Job Description

ADMINISTRATION MANAGEROur client is a Private Company which owns several established Retail outlets in the Western Cape. They are expanding and have a need for enthusiastic people to support this growth, which includes an Administration Manager position based at one of our stores in Gugulethu, Cape Town.The successful candidate will have an opportunity to grow with and grow individually within the organisation.The main function of this position is to ensure the highest level of internal control and best use of systems to manage profitability and contribute to the general management of the store as a business unit. In this regard the admin manager will have the support of the financial manager, a junior accountant, creditors clerks, and store-based managers.They will report to the group financial manager.Duties & Responsibilities (Included but not limited)

• Daily processing of invoices.
• Reconcile creditors to statements.
• Prepare weekly payment file payments.
• Follow up and resolve all claims on the retail system:

- Warehouse claims- Drop shipment claims- Direct supplier claims

• Maintain and control list of outstanding and resolve supplier claims, including supporting documents and follow up daily and report to Financial Manager
• Admin staff management
• Petty Cash Reconciliation
• GP reports to be prepared and submitted to Financial Manager timeously
• Price changes/ price update preparation

Key Requirements:

• Numeracy Skills
• Communicate effectively with teammates
• Give attention to detail in daily work habits without losing focus on the overall task at hand

Desired Experience & Qualification

• At least 2 years retail experience with 2 years accounting experience
• At least 5 years experience working with computers and systems
• Matric /NQF level 4 equivalent with Mathematics
• Accounting qualification will be beneficial
• Ability to process large volumes of data accurately on an ongoing basis and have clerical and systems aptitude

Surgo (Pty) Ltd will consider all applications in terms of its Employment Equity (EE) and is committed in maintaining diversity in its appointments. Surgo (Pty) Ltd, therefore also encourages people with disabilities and from other diverse backgrounds to apply. Due to the high volume of applications, should you not receive feedback within three months upon submission, you can assume your application was unsuccessful and we encourage you to reapply. Please note that as a registered member of APSO, Surgo (PTY) Ltd. does not hold applicants accountable for any application fee.Your CV will be kept on our database for us to contact you should any future vacancies become available. If you do not wish for us to keep your CV for any other positions, please email

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