Job Description

OK Franchise is looking to employ an Administration Officer in their Legal and Credit Department to fulfil a range of administrative duties for the OK Franchise division.The role supports the various teams through the delivery of day-to-day coordination of tasks including the management of lease agreements and general administration of Insurance contracts, Bonds and Bank guarantees, file creation and management.This role is well suited to an organised individual, who has a keen interest general office administration in a fast-paced FMCG environment.Job Advert Details
Job Category Administrative
Job Objectives

• Administration of lease agreements
• Administrations of insurance contracts
• Bonds and Bank Guarantees
• Support the Credit Manager with legal file creation and maintenance
• Administration surrounding Credit Insurance and Short Term guarantees
• Franchisor credit limit maintenance and increases
• Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).??
• Book conference calls, boardrooms, pool cars and accommodation assist with travel arrangements for senior managers.
• Execute general administrative duties including typing, copying, binding, scanning, etc. Assist with preparation and formatting of executive presentations.
• Receive, sort, and distribute e-mail and assist with any related correspondence.
• Ensure urgent communication requests are prioritised and attended to.
• Compile accurate minutes of meetings and distribute timeously.
• Maintain resource lists for all teams.
• Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
• Support in the development and implementation of an invoice tracking system.
• Maintain up-to-date employee leave control.
• Coordinate repairs to office equipment.
• Greet and provide general support to visitors.
• Timeously resolve all administrative issues.

• Grade 12 certificate - (essential).

• Diploma in General Administration - (preferred).

• +2 years experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes - (essential).

• Strong level of proficiency with MS?Office (Outlook, Excel, Word, PowerPoint) - (essential).???

• Experience working in a legal or complaince environment - (essential).

• Experience in a retail?or FMCG?environment - (desired).?

Shoprite Holdings