Administrative And Financial Officer

Stellenbosch, Western Cape, South Africa

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Duties/Pligte

General office administration and management (maintenance, office, and kitchen supplies, etc);
Performing general reception duties, including receiving guests and couriers;
Financial administration, processing, reconciliation and recordkeeping;
Bookings, processing and logistical coordination of travel bookings, meetings, and seminars;
Assisting with coordination, compilation of financial reports and records;
Welcoming new staff and supporting staff with IT, access cards and other enquiries;
Managing contact lists and collating staff information for website;
Acting as contact point for all staff enquiries;
Maintaining and updating the asset register;
Academic publications:
Website updates and annual reporting on theSU system and Mendeley;
Liaising with researchers to ensure complete records, including lists and e-copies of all publications and publisher information of the peer review process where applicable.
Performing further ad hoc tasks related to supporting the Centre.

Job Requirements/Pos Vereistes

A relevant post-matric qualification (NQF 6 in finance, administration, or a related field);
At least three years' financial administration experience in a higher education environment;
Strong computer proficiency in the Microsoft Office package (Word, Excel, and Outlook);
Experience in the use of the OCF financial system in the higher education environment, as used by various universities in South Africa;
Excellent verbal and written communication skills in English;
Strong interpersonal and organisational skills;
The ability to perform under pressure, work independently and apply own initiative;
Independent, responsible, problem-solving, and a collaborative working approach;
Methodical and detailed planning and reporting skills;
The ability to manage complex tasks;
Proven organisational skills;
Must pro-actively take responsibility and action;
The ability to communicate in a multi-lingual environment;
The ability to work independently and apply own initiative;
A strong disposition towards learning.

Recommendation/Aanbeveling

A relevant bachelors degree in any field;
Knowledge of SU's central financial and personnel systems (e.g., SUNFin, Tera Term, and Oracle);
Knowledge of SU's financial policies and procedures;
Experience working in a research support role.

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