Job Description

Title of PositionAdministrative Assistant: DepartmentPost Number8027352Faculty/DepartmentUniversity of the Western Cape -> Natural Sciences -> Physics & AstronomyType of PositionPermanent - Full TimeLength of Contract PeriodLocationMain Campus - Bellville, WC ZA (Primary)Closing Date27/9/2024Role Clarification & Key Performance AreasThe Department of Physics and Astronomy at the University of the Western Cape is one of the leading departments in South Africa with a large postgraduate component. We currently seek a self-motivated, committed, competent, suitably qualified individual to join our team.As the successful candidate, you will assist to with all Departmental administrative procedures, in order to ensure alignment and compliance with central administrative systems and procedures.Reporting to the Departmental Chairperson, the appointee will be responsible for assisting with:

• Academic Administration
• Reception Duties
• Enquiry Management
• Marketing & Recruitment
• Meeting Administration
• Human Resources Administration
• General Administration includes office administration, assisting document management, liaising with service providers, e.g. Technical Services, Audio Visual Services, etc.

Minimum Requirements

• Matric Certificate with at least 2 years administrative experience.
• Proficiency in computer programmes/software packages, in particular MS Office Suites.
• Administrative experience in a Higher Education environment as well as knowledge of student administration systems would be advantageous.

Competencies required:

• Demonstrated communication, organisational and interpersonal skills.
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines.
• Ability to work without supervision and to pay attention to detail.

Advantages:

• Experience in Post Graduate Administration will be an advantage.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae and the highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.zaDISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape