Job Description

Our client based in East Rand is seeking an experienced Administrative Assistant to join their team.
Are you available to start immediately?Key requirement

• Minimum 5 years proven secretarial and administrative experience
• Relevant qualification in admin management or related fields
• General customer liaison experience
• Excellent communication skills both written and verbal and attention to details
• Ability to think out of the box and problem solve when necessary
• Computer literacy with knowledge of Sage or Pastel
• Strong communication, organizational and multitasking skills to effectively contribute to the smooth operation of a multifaceted business

Key responsibility

• Provide essential support to the Managing Director and Operations Manager by performing various administrative, clerical, organizational tasks and taking on facets of business administration
• Central point of contact, ensure the smooth flow of administrative process within the business unit management and coordinate all appointments for the business unit management.
• Support management in projects and creating presentations
• Support work of MD, management of appointments, calendar and telephone calls, provide information about visitors and visit preparations, organization of internal and external meetings, preparation of documents for information and/or signature of management.
• Ensure the proper archiving of documentation at sub-company level
• Compose written statements, minutes of a meeting, inquiries and other documents upon management requests
• Keep daily logs of all current jobs in coordination with the operations manager including assignment of staff to ongoing activities, tracking of vehicles, staff hours
• Manage project opening and closing documentation including tracking of payments and financials
• Create a supportive and collaborative work atmosphere with internal and external business partners
• Support with everyday commercial tasks (documentation, printing of docs, drafting of basic letters, compiling info etc)
• Closely liaise with the company bookkeeper to provide any info required as well as assistance if needed
• Organizing courier shipments of documents, samples and other materials to external stakeholders and local and remote locations

Measured Ability Group