Job Description

Employment Type: Permanent


Reference No: 13849


Pretoria

Qualifications and experience:

Matric (Grade 12)

A relevant tertiary qualification (NQF Level 4) in administration, business management, or a related field will be an advantage



Minimum of 4 years of administrative and/or secretarial experience, preferably consulting sector

Responsibilities:

Provide comprehensive office, secretarial, and project administrative support, including but not limited to:

Managing project documentation and filing systems

Capturing and maintaining project Quality Management System (QMS) records

Processing and verifying contractor payment certificates from the QMS database for approval by the Project Manager and/or Resident Engineer

Coordinating communication between site office staff, contractors, and professional service providers

Preparing and formatting reports, minutes, and other project documentation

Capturing timesheets and out-of-pocket expense (OOPE) claims in the system

Assisting with general office duties, including reception support and handling inbound/outbound calls professionally

Managing project-related correspondence, contractor certificates, and ensuring efficient document flow

Organizing and maintaining administrative records, reports, and filing systems

Assisting with the preparation and compilation of tender documents

Strong organizational skills with attention to detail

Friendly, professional, and efficient with excellent interpersonal skills

Self-motivated, proactive, and able to work effectively within a team

Strong written and verbal communication skills

Requirements:

Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

Remuneration:

Negotiable and based on the candidates qualifications and years of relevant experience

Starting Date:

2/26/2025 12:00:00 AM




PLEASE NOTE


- Closing date:
3/7/2025 12:00:00 AM




DOING GOOD WHILE DOING BUSINESS