Job Description

Closing Date 2024/09/30
Reference Number MOT240920-6
Job Title Administrative Assistant
Branch/Department Alert Pietermaritzburg
Job Type Classification Permanent
Location - Town / City Pietermaritzburg
Location - Province/Area KwaZulu Natal
Location - Country South Africa
Alert Engine Parts is searching for an Administrative Assistant join the team in Pietermaritzburg. The purpose of this position is to support the branch Admistrator in delivering finance and administrative tasks such as processing daily banking and other related general administrative tasks, which are in accordance with policies and procedure.
Specific Role ResponsibilitiesDebtors and Creditors

• Assist the Branch Admin with Debtors and Creditors functions
• Ensure that all sundry (non- trading stock) purchases are correctly authorized
• Assisting with the payments of Sundry Creditor
• Matching payments correctly to Debtors account- when necessary
• Receiving cash for debtors account payments

COD

• Do daily COD transfers from the bank statement
• Matching of COD invoices on the system each day
• Print daily reports of outstanding CODs and follow up any discrepancies
• To keep afloat box & ensure that it is adequately stocked

General Admin/Relieve

• Assist with Cashier duties
• Relieve Receptionist- when necessary
• Assist with daily filing
• Ordering of stationery and office/ kitchen supplies

Qualifications and Experience

• Grade 12
• A Tertiary Qualification in Finance / Administration-Preferable
• Minimum experience of 2-3 years in Administration-Essential
• Excellent attention to detail and numerical ability
• Previous exposure to the Debtors and cCreditors function is not a requirement- Desirable
• Ability and confidence to liaise and resolve problems with staff at branch levels
• Solid working knowledge of Microsoft Office
• Be organized, accurate and thorough
• Disciplined approach to work

Skills and Personal Attributes

• Impeccable telephone manners and etiquette
• Ability to communicate effectively
• Ability to work independently and as part of a team
• Ability to consistently meet deadlines
• Ability to function well under pressure and to manage own time and outputs

Motus Aftermarket Parts