Job Description

We are looking for a dedicated Administrative Assistant to join our team. This role is crucial in supporting the owner by managing daily administrative tasks and client-related responsibilities, enabling her to concentrate on strategic growth initiatives. The ideal candidate is a meticulous organizer, excellent communicator, and a proactive problem solver. Responsibilities:

• Manage calendars and handle email correspondence to ensure smooth day-to-day operations.
• Proofread social media posts and other marketing materials to maintain high-quality content.
• Compile emails and draft various communications with stakeholders.
• Utilize Canva to create and update graphics as needed.
• Draft Standard Operating Procedures (SOPs) to streamline processes.
• Provide comprehensive support to the owner, assisting with all tasks required by clients.

• A National Senior Certificate or equivalent.
• At least 2 years of experience in administrative support or as a personal assistant.
• Experience in marketing is advantageous.
• Certifications in Administrative Support or as a Personal Assistant are preferred.
• Must have English as a first language, with exceptional written and verbal communication skills.

• A keen learner, eager to acquire new skills and knowledge.
• High attention to detail with a positive and vibrant personality.
• Independent, quick learner, and effective communicator.
• Strong problem-solving skills and the ability to initiate tasks without supervision.
• A team player who values collaboration and can also perform research to tackle unfamiliar tasks.

• Competitive salary based on experience and skill set.
• Semi-flexible working hours to support work-life balance.

• Use "Administrative Assistant Application - {Your Name}" as the subject line of your email.
• In the body of your email, respond to the following questions:
  1. Please detail your proficiency with Google Suite and Microsoft Suite. Could you provide examples from your previous roles where you utilized these tools effectively?
  2. Describe an instance where you managed multiple tasks at once. How did you prioritize and organize your tasks?
  3. Are you experienced with using Canva and Monday.com? If yes, please share how you've implemented these tools professionally. If no, describe how you plan to learn and integrate them into your workflow.
  4. What drives your interest in the role of an Administrative Assistant, and why are you specifically interested in working with ProPick Virtual Services?