Job Description

A well established company based in Bedfordview is seeking a Administrative Coordinator (Temp)Duties:Handling incoming emails and forwarding where necessary, addressing enquiries and corresponding with management, staff, suppliers and customers.
Creditor reconciliations and sending the payment sheet timeously to the payments department.
Processing supplier and customer invoices on the Sage One Accounting System.
Sending out customer statements monthly.
Invoicing tenants across the various rental properties.
Processing all shipping documents and ensuring they are readily available on the shared drive system.
Allocating of early settlement discounts creditors and debtors.
Following up on outstanding debtors accounts.
Updating HR register with leave, loans, fines etc.
Sending monthly age-analysis sheets to the bank.
General filing.
General upkeep of the office and its maintenance.
Managing internal office policies and procedures.
Placing orders with suppliers for office equipment, tools, uniforms, stock etc.
Booking medicals and or training for staff members and ensuring all staff members are
compliant with HSE requirements.
Any other administrative tasks reasonably required of an admin coordinator.
Will be overseeing 35 + staff members
Will not be working to Trial balance or Balance sheet
All local Debtors
15-30 Creditors
Local and International creditors
Will be working with dollar and Euros
Will not be doing any payroll or the banks
Will be doing age analysisRequirements:At least five years of experience in a similar role with contactable references.
A Bachelor's degree will be advantageous and improve your chances of being shortlisted.
Applicant needs to have their own reliable vehicle to and from work.
Applicant needs to be highly organized and be able to pay great attention to detail.
Applicant needs to be able to work under pressure and meet deadlines timeously.
Applicant needs to be able to work as part of a team.
Applicant needs excellent verbal and written communication skills in English.
Applicant needs to be professional and know how to conduct themselves in a business environment.
Applicant needs to be proficient in the use of Sage One Accounting software and Microsoft Suite.
Applicant needs to be able to take initiative and work independently with little intervention from management.Computer Literacy:

• MS Office (Outlook,Excel)
• Sage One

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