Job Description

Administers the library acquisitions & orders, ensuring IN magic DBTWork (orders & users) database is maintained and uphold the library front desk.



Key Performance Areas



Library services


Maintain a general helpdesk and presence at the lending counter for efficient assistance to library users Identify and locate publications requested by library users for materials in the library collection and provide accordingly to ensure effective service delivery Checking books in and out at the front desk and audit outstanding books on a monthly basis. Register new customers, maintaining and updating customer profiles on the DBTW user database Maintaining library records on the DBTW loans database of books taken out and brought back. Assisting customers with internet access and ensuring their technical needs are met. Maintaining library records on the DBTW depot database of story books taken out and brought back Scan newspapers daily for appropriate articles to contribute to the news review. Managing inquiries over the counter and via email or telephone Digitization of library collections to enhance access and improve preservation of library materials. Adhoc tasks as needed Compile departmental monthly statistics for submission to management

Procurement & Provisioning


Provide an effective acquisition service to the Necsa group in accordance with the policies and procedures. Order books, media and electronic material via purchase requisition workflow and update on the DBTW orders database Receive requested material, verify item for accuracy, and process books to ensure correctly categorised and labelled for lending purposes. Coordinate the updating of emergency response and evacuation plan Add holdings to the DBTW catalogue database Payment of invoices Workflow Procurement: Initiate Payment Requisition/ Procurement: Declare Invoice for Payment Apply for petty cash when required. Place orders for stationary and supplies with the relevant Necsa store, and for other orders with the SCM department.

Compliance to SHEQ


Comply to SHEQ and ISO standards (Audits), Customer and stakeholder & relations Maintain P-1400 Health & Safety Committee BBS observations monthly

Job Requirements



Key Knowledge & Skills


Excellent customer service skills Excellent communication/language skills Inmagic DB/Text WebPublisher Library systems and projects storage, transfer and application methodologies Knowledge of relevant statutory requirements, i.e. the Nuclear Energy Act, National Library of South Africa Act (No. 92 of 1998), Promotion of Access to Information Act (PAIA) Knowledge or Records Management Knowledge of Necsa policies, processes and procedures

Competencies (Job Specific and Behavioral)


Good communicator and ability to communicate at all levels Analytical thinking & attention to detail Ability to anticipate & manage change (change agent) Excellence orientation Drive (Results orientation) Organisational alertness Holistic / Big Picture thinking Building Business Relationships Influencing & Negotiating Programme & Project Management


Minimum Qualifications and Experience:


Certificate in Library & Information Science orequivalent. Diploma in Library & Information Science will be added advantage.*
Minimum 2-3 years' experience in Library services.

Closing date:

28 March 2025.

CONTACT PERSON

Ms. Lebogang Mokwena



Tel: 012 305 4252 / 082 513 9574





Please apply online https://necsa.mcidirecthire.com/Internal/CurrentOpportunities before the closing date.

Important:

Necsa Group is committed to Employment Equity when recruiting. Therefore, priority will be given to African Females, African Males, and people with disabilities, in support of achieving our Employment Equity targets.

GENERAL:

Should you not hear from us within 30 days of the closing date, please consider your application unsuccessful.