Job Description

Key performance areas

Providing administrative support to the office of Centre for Health Science Education (CHSE) including:

1.

Events Management

Coordinating venues, catering, parking, and audiovisual equipment.

Managing printing requirements, CPD applications, and registers.

Overseeing short course registrations and workshop attendance lists.

2.

Communication

Liaising with the Faculty communications team to advertise workshops, update the CHSE website, and manage publicity.

Handling the reception desk, general queries, phone calls, and emails.

3.

Procurement and Finance Management

Sourcing quotations and managing procurement requests.

Organizing staff claims, travel, and accommodation.

Managing grants and project finances effectively.

4.

Asset/Stock Control

Maintaining an up-to-date asset register and stock for events.

Ensuring office supplies and equipment are well managed.

5.

Support for Postgraduate Programmes

Providing administrative support for the Postgraduate Diploma (PGD) and Master's (MHSE) in Health Science Education.

Managing student enrolment, academic marks uploads, and course platforms.

6.

Centre Administrative Duties

Scheduling meetings and maintaining organized records.

Managing building maintenance requests and tracking project progress.

Circulating key communications to the CHSE team.

Minimum requirements to apply for this position:

Matric

Recognised post matric qualification in administration or a Health Science discipline

Written and verbal communication skills at a high level

Three years' relevant administrative experience or candidates with experience in the Faculty of Health Sciences at the University of Witwatersrand preferable.

Understanding of student experience at a higher education institution as advantageous

Abilities, qualifications or experience that would be an advantage in your application

Proven analytical skills

Knowledge of system like AMS and Ulwazi

Desirable personal abilities of the successful applicant

Positive work attitude Good administrative skills with working knowledge of Microsoft Office Able to work under pressure and adhere to deadlines Good interpersonal skills, tactful, respectful, non-judgmental and punctual

Initiative, Financial management planning and organizing skills

Excellent verbal and written communication skills

Knowledge of I-procurement system and Sims

Computer skills, especially Excel and Word








Detailed Description

Job Requirements

Additional Details

How To Apply

Remuneration:

The remuneration package includes a retirement fund, medical aid, leave, and study benefits, subject to the University's rules and regulations.

To apply:

Please apply via I-Recruitment https://irec.wits.ac.za by: 26 February 2025



Please submit a covering letter clearly indicating which post you are applying for, a detailed CV with names, addresses, contact numbers and e-mail addresses of 3 referees via I-Recruitment https://irec.wits.ac.za

Applicants who have not completed the first assessment with questions, will not be considered.

Be part of a team making a difference in health sciences education!

The University is committed to employment equity.

Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University.

The University retains the right not to make an appointment and to verify all information provided by candidates.







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Work At Home