Job Description

Duties/Pligte
Providing administrative support within the MBChB Unit, including administrative support to the MBChB Programme Coordinator. Providing miscellaneous administrative support for selected academic modules and rotations, including: Taking responsibility for meetings, including organisation, minute taking, and finalising reports; Providing support for allocating students to clinical sites and groups; Populating student placements on the Faculty's academic management system (Placement Plus); Tracking student participation; Organising training events for staff involved; Managing, uploading, coordinating, and scheduling academic activities of the programme on the Faculty's academic management system (Placement Plus); Booking venues; Loading marks; Ensuring the timeous scheduling of assessments according to standard operating procedures; Distributing online student evaluation surveys; Curating and managing content on the University's learning management system (FMHS Learn), including uploading material, placing announcements, and setting up assessments; Assisting with addressing and referring queries from students and staff. Providing general office support to the MBChB office, handling electronic communication and/or telephone calls. Assisting with the dissemination of relevant information to students / stakeholders.



Job Requirements/Pos Vereistes
Higher Certificate in Office Administration (NQF 5) or similar. Up to three years' relevant experience in student administration at a tertiary institution. Knowledge of advanced clerical, operational or customer service skills acquired through education, experience or on-the-job training. Advance knowledge of and skill in Microsoft Office software as well as sharing software. The ability to function under pressure. Excellent interpersonal skills.



Recommendation/Aanbeveling
Knowledge of policy and procedures related to University programmes and administrative support at the level of an academic department and/or division. * A working knowledge of SUNStudent, SUNLearn and other administration systems.