Job Description

Title of PositionAdministrative Officer: FacultyPost Number8020327Faculty/DepartmentUniversity of the Western Cape -> Arts and Humanities -> Dean's Office: Arts and HumanitiesType of PositionPermanent - Full TimeLength of Contract PeriodLocationBellville Medical Campus - Bellville, WC ZA (Primary)Closing Date1/6/2024Role Clarification & Key Performance AreasINTERNAL APPLICATIONS ONLYADMINISTRATIVE OFFICER: OFFICE OF THE DEANFACULTY OF ARTS AND HUMANITIESThe University of the Western Cape (UWC) enjoys national and international acclaim for its continuing contribution to democratic change in South Africa and for making quality education accessible to all South Africans and developing centres of excellence of national importance. The successful candidate will join a dynamic and supportive Faculty dedicated to teaching, research and community engagement, as well as to overall student development. The ideal candidate will be highly motivated and willing to make a significant contribution to the Faculty.The Faculty of Arts and Humanities is a leading faculty in arts and the humanities in South Africa. Its twelve departments and three research centres have considerable national and international recognition and are at the forefront of debates in the humanities, languages and social sciences in a transforming society. The faculty produces world-class research and is well-networked with leading universities globally. Characterised by innovative, creative and award-winning learning, teaching and research the faculty also has a long-established commitment to working with communities in ways that promote social justice and that contribute to broader processes of social transformation. It offers a range of specialised undergraduate and postgraduate programmes that educates the students across multiple disciplines. The successful candidate will join a thriving, research-driven faculty.An opportunity currently exists for candidates to apply for the position of Administrative Officer to provide administrative support to the Dean's Office in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide a professional support service to academics, students and staff.Reporting to the Faculty Manager, the appointee's duties will include, but not be limited, to the administration and execution of the following tasks:

• Academic Administration
• Marks Administrations
• Enquiry Management
• Committee Administration
• Marketing, Branding and Student Recruitment
• Meeting and General Office Administration
• HR Administration
• Financial Administration

Minimum RequirementsWe seek an Administrative Officer equipped with the following qualifications and attributes:

• Grade 12
• A minimum of 3 years of administrative experience

The following would be advantageous:

• An accredited post-matric qualification
• Administrative experience in a Higher Education environment is preferred
• Knowledge of university administrative systems
• Proficiency in computer programmes/software packages e.g. Word; Excel / MS Office Suites / PowerPoint

Key Competencies required:

• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organizing skills
• Excellent time management skills
• Intermediate to expert user of computer office applications
• Good writing and minute-taking skills
• High level of stress tolerance

A full job description is available on request.In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae and the highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.zaDISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape