Job Description

Title of PositionAdministrative Officer: FacultyPost Number8020236Faculty/DepartmentUniversity of the Western Cape -> Arts and Humanities -> Dean's Office: Arts and HumanitiesType of PositionPermanent - Full TimeLength of Contract PeriodLocationMain Campus - Bellville, WC ZA (Primary)Closing Date31/3/2025Role Clarification & Key Performance AreasADMINISTRATIVE OFFICER: FACULTY (GRADE 12)DEANS OFFICEFACULTY OF ARTS AND HUMANITIESTo provide administrative support to the Faculty Office in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide a professional support service to academics, students and staff.The successful candidate will be responsible for the following key responsibility areas:

• Academic Administration
• Marks Administration
• Enquiry Management
• Committee Administration
• Financial Administration
• Human Resources
• Marketing and Recruitment
• Events Management
• Meeting Administration
• Reports
• General Administration

Minimum RequirementsMinimum Requirements:

• Grade 12
• Minimum of 3 years' administrative experience, preferably in academic administration.

Preferred Requirements of the Post:

• An accredited post-matric qualification
• Administrative experience in a Higher Education environment is preferred
• Proficiency in computer programmes/software packages e.g. Word; Excel / MS Office Suites / PowerPoint

Please note: A full job description can be made available upon request.Required competencies:

• Demonstrated communication, organisational and interpersonal skills to engage with academics, students and service providers.
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines.
• Ability to work without supervision and to pay attention to detail.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape