Job Description

Title of PositionAdministrative Officer: Secretariat (Internal Only)Post Number8025433Faculty/DepartmentUniversity of the Western Cape -> Registrar -> Deputy Registrar: Secretariat & Policy Management -> SecretariatType of PositionPermanent - Full TimeLength of Contract PeriodLocationMain Campus - Bellville, WC ZA (Primary)Closing Date27/9/2024Role Clarification & Key Performance AreasThe University of the Western Cape (UWC) is a vibrant, diverse and dynamic institution that is cognisant of the volatile, uncertain, complex, ever-changing and challenging global environment. The University actively responds, in critical and creative ways, to the developmental needs of the local, national and international contexts.The Secretariat provides procedural and administrative support to the University Council, Senate, Institutional Forum and their committees.The Secretariat is seeking to appoint an Administrative Officer whose responsibilities will include the provision of effective and efficient administrative support to the department.The Administrative Officer would largely be responsible for assisting with the administration of online, physical and hybrid meetings, creation and maintenance of databases and the retrieval of committee information when required, assisting with the booking of the venues, departmental minute taking and general office administration. The successful incumbent will also assist with committee administration, financial administration, travel arrangements and events organisation, where required.This position is ideally suited to a vibrant, self-motivated and efficient person with excellent interpersonal and communication skills.Minimum Requirements(Qualification and Experience):

• Matric with at least 2 years' relevant experience;
• Be proficient in online video conferencing and communication platforms;
• Good communication and writing skills in English;

Added advantage:

• Experience working in a higher education environment would be considered advantageous
• Knowledge of information technology systems and programmes for the management of committees

Competencies Required:

• Planning and Organisational Skills
• Excellent interpersonal skills
• Ability to maintain confidentiality
• Ability to work under pressure
• Strong attention to detail
• Ability to work effectively as part of a team

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae and the highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.zaDISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape