Job Description

Administrative Officer - StellenboschFull job descriptionDuties/PligteProviding secretarial and administrative support to the director and staff members;Administering and scheduling the activities for the CBCB;Scheduling appointments for, and managing of electronic diaries of staff;Receiving guests and visitors;Making travel and accommodation arrangements when needed;Responsible for preparing and arranging the Centre's functions, meetings, agendas and reports;Liasing with internal and external stakeholders;Coordinating effective communication channels to both Centre personnel and clients;Handling of all correspondence and enquiries, including referral to a higher level if needed;Typing letters, memoranda and other relevant documents;Responsible for the administration of the postgraduate programmes offered by the Centre;Annual capturing of the CBCB's research publications;Responsible for the financial administration of the Centre, including procurement of equipment, goods and services;Responisbile for the management of the CBCB's assets;Maintaining an effective filing system;Providing support with the maintenance of the website;Handling workshop / short course administration.Verskaf sekretarixc3xable en administratiewe steun aan die direkteur en personeel;Administreer en skeduleer aktiwiteite vir die Sentrum;Rexc3xabl afsprake vir, en bestuur die personeel se elektroniese dagboeke;Ontvang gaste en besoekers;Tref reis- en verblyfrexc3xablings wanneer nodig;Verantwoordelik vir die rexc3xabl en voorbereiding van die Sentrum se funksies, vergaderings, en opstel van agendas en verslae;Skakel met interne en eksterne belanghebbendes;Koxc3xb6rdineer effektiewe kommunikasiekanale met die Sentrum se personeel en klixc3xabnte ;Hanteer alle korrespondensie en navrae en verwys na 'n hoxc3xabr vlak indien nodig;Tik en versorg briewe, memorandums en ander toepaslike dokumente;Verantwoordelik vir die administrasie van die Sentrum se nagraadse programme;Jaarlikse vaslegging van die Sentrum se navorsingsuitsette;Verantwoordelik vir die Sentrum se finansixc3xable administrasie, insluitend alle aankope van toerusting, goedere of dienste;Verantwoordelik vir die Sentrum se batebestuur;Die byhou van 'n effektiewe liasseerstelsel;Hulpverlening met die instandhouding van die webblad;Hanteer werkswinkel- / kortkursusadministrasie.Job Requirements/Pos VereistesA post-matric secretarial or administrative qualification, or equivalent;At least five years' relevant secretarial and/or administrative experience;Excellent spoken and written communication skills in English;The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;The proven ability to perform tasks independently;Proven computer proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, and Outlook);Proven high-level organising skills;The ability to function under pressure without compromising accuracy;Outstanding interpersonal skills.'n Naskoolse sekretarixc3xable of administratiewe kwalifikasie, of gelykwaardig;Minstens vyf jaar se toepaslike sekretarixc3xable en/of administratiewe ervaring;Voortreflike mondelinge en skriftelike kommunikasievaardighede in Engels;Die vermoxc3xab om toepaslik met persone op bestuurs- en ander vlakke binne, sowel as buite die Universiteit te skakel;Die bewese vermoxc3xab om take selfstandig uit te voer;Bewese rekenaarvaardigheid in die gebruik van Microsoft Office (Word, Excel, PowerPoint, en Outlook);Bewese vermoxc3xab om aktiwiteite op hoxc3xab vlak te organiseer;Die vermoxc3xab om onder druk te funksioneer sonder om akkuraatheid in te boet;Uitmuntende interpersoonlike vaardighede.Recommendation/AanbevelingGood communication skills in Afrikaans;A general working knowledge of scientific terminology;Prior experience of working in a higher education environment.Goeie kommunikasievaardighede in Afrikaans;'n Wye algemene werkskennis van wetenskapsterminologie;Vorige werkservaring in 'n hoxc3xabronderwysomgewing.

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