Job Description

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.comLocation: Kempton park
Job Posting Title: Administrative Specialist, Transport Service & Development
Time Type: Full timeMinimum RequirementsGrade 12

• Qualification in Supply Chain Management or Certificate in Finance/Accounting and administration ad Advantage

• Knowledge of WMS systems xe2x80xa2 Advanced MS Excel/PowerPoint skills for reporting xe2x80xa2 Knowledge of SAP

Job Related Requirements

• Minimum of 3 years' experience in invoicing within a highly pressurized environment to a Corporate Customer base xe2x80xa2 Solid knowledge of financial and accounting procedures xe2x80xa2 Knowledge of financial regulations xe2x80xa2 Excellent analytical and numerical skills xe2x80xa2 Strong accuracy and attention to detail on all job specific tasks xe2x80xa2 Able to design relevant SOP's and Work Instructions based on specific customer requirements and processes. xe2x80xa2 Able to ensure internal KPI's and timelines are met. xe2x80xa2 Must be able to meet and manage customer expectations and ensure compliance to Policies and Regulations xe2x80xa2 Must have the ability to handle conflict on a tactical and operational level. xe2x80xa2 Must be able to communicate effectively and efficiently with all levels of management. xe2x80xa2 Punctuality and sharp time management skills are essential elements for this position. xe2x80xa2 A good understanding of MRP management principles xe2x80xa2 Must be able to work under pressure. xe2x80xa2 Assertive, forward thinking, self-motivated and pro-active xe2x80xa2 Solution driven/orientated. xe2x80xa2 Be strong at taking ownership, responsibility, and accountability. xe2x80xa2 Sense of urgency

Added Advantages for the role

• Analytical and problem-solving skills xe2x80xa2 Interpersonal skills xe2x80xa2 Good verbal and written communication skills xe2x80xa2 Business ethics xe2x80xa2 Aptitude of numbers xe2x80xa2 Excellent understanding of basic accounting xe2x80xa2 Strong attention to detail to keep accurate accounting entries xe2x80xa2 Solid organizations skills to keep track of invoices and queries xe2x80xa2 Customer services skills to work with various internal and external customers xe2x80xa2 General admin skills, including managing emails, documents, filling and any Adhoc duties that may be required xe2x80xa2 Exposure to strategic clients and communication channels xe2x80xa2 Excellent reporting skills xe2x80xa2 Advances MS Excel skills xe2x80xa2 Proactively driven to identify, action, and manage on deliverables

Main purpose of the roleThis role will be responsible for the management, support, and coordination's of all invoicing within the Solutions FMS team, relating to the receiving of invoices and the recovery and invoicing, withing the department, including all transport related invoicing. This will relate to all invoices received and the recovery thereof, including but not limited to queries, credits and any other Adhoc requirements. The main purpose of the roll would be to have: xe2x80xa2 Analytical and problem-solving skills xe2x80xa2 Good verbal and written communication skills xe2x80xa2 Excellent understanding of basic accounting xe2x80xa2 Strong attention to detail to keep accurate accounting entries xe2x80xa2 Solid organizations skills to keep track of invoices and queries xe2x80xa2 Customer services skills to work with various internal and external customers xe2x80xa2 General admin skills, including managing emails, documents, filling and any Adhoc duties that may be required xe2x80xa2 Exposure to strategic clients and communication channels xe2x80xa2 Excellent reporting skills to various stakeholders xe2x80xa2 Advances MS Excel skills xe2x80xa2 Build and maintain a strong business partnership with the existing customers & transporters. xe2x80xa2 Consciously looking for value adding opportunities to improve current processes and deliverables as required xe2x80xa2 Proactively driven to identify, action, and manage on deliverablesDuties and Responsibilities

• Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution) xe2x80xa2 Follow up with customers and transporters to ensure that all invoicing/POs are received xe2x80xa2 Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized xe2x80xa2 Credit notes to be captured and processed in correct periods xe2x80xa2 Verification of invoices received and data validation xe2x80xa2 Resolve queries that may arise in the period that it occurs xe2x80xa2 Meet month end cut offs and deadlines xe2x80xa2 Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes xe2x80xa2 Follow ups with the finance team to ensure payments received on time from Customers xe2x80xa2 Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's xe2x80xa2 Ensure all supporting documentation are uploaded onto the internal invoicing system xe2x80xa2 Develop a strong, trusting relationship with customers and transporters xe2x80xa2 Adherence to HSE compliance and responsibilities xe2x80xa2 Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements. xe2x80xa2 Maintain various reports in line with KPI and contractual obligations. xe2x80xa2 Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines xe2x80xa2 Training and roll out of change management processes xe2x80xa2 Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity xe2x80xa2 Consistently reviewing data to identify areas of improvement to support the overall services and development

Disclaimer: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.open/closeJob area: AdministrationAdministrative Specialist, Transport Service & DevelopmentKempton Park

DSV