Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Handle all reception and administrative organisation of the Wynand Mouton Theatre.
• Control and management of theatre rentals for Wynand Mouton, Scaena Theatre and Rehearsal Room.
• Handle foyer management duties in the Wynand Mouton Theatre during outside and module production after hours.
• Responsible for all relevant ad hoc and foyers personnel during outside productions/events and module productions.
• Manage and control of Wynand Mouton Theatre access.
• Share responsibility with the Technical Theatre Manager for the Wynand Mouton Theatre's security, maintenance, and cleanliness.
• General administration, support and tasks as required by the department.
• Responsible for marketing regarding media outlets, UFS digest, social media.
• Responsible for archiving all press releases, posters, reviews, programmes, news items, etc of Student Theatre Productions and Staff achievements.
• Handle all relevant financial administration.
• Responsible for managing and controlling the Garderobe and Prop shop in the Wynand Mouton Theatre.
• Willing to teach academic units as the department requires on an adhoc basis.

Inherent Job Requirements:

• Bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or a three-year national diploma on NQF Level 6 in Drama and Theatre Arts.
• A minimum of two (2) years' relevant working experience relating to the duties and responsibilities.
• Proven knowledge and work experience in Arts Management.

Recommendations:

• Certificate on NQF Level 7 or a three-year national diploma on NQF Level 6 in Arts Management.
• Experience within the higher-education environment.
• Experience in the Performing Arts, Theatre Technical Management and Arts Management.
• Knowledge of university systems, policies and procedure.

Competencies

Key Competencies Required:

• Results oriented.

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic thinking.

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to plan work and to follow plans.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading.

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.

Required Documents

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
As soon as possible.

Closing date:
5 March 2024

Salary:
The salary is available on request.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9813 or email at PhokaR@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9814/ 9848 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful

University of the Free State