Job Description

Resposnibilities:

TANSYSTEM

Daily tanssheets recon with data entered on tansystem and shutdown:

Check drivers hours and double-time hours worked,

liters loaded correctly purchased (supplier Invoice), liters loaded correctly processed (invoice)

Gains and losses within allowable percentage

BRIDGING COST - Cargoes loaded in Milnerton for Mossel Bay

Maintain summary on excel sheet if loads need to be driven from Cape to Mossell Bay for Retail and Commercial - recovery of extra transport costs at the end of the month

Split costs driven by Logi Cape and Logi Moss

Subcontractors (Crossroads Unitrans, Crusade, Moosas and IFuels MICSEN)

Paperwork of loads driven by subcontractors on share point farm and data entry on electronic tan sheet.

Subcontractors' supplier invoices check for correct gallons and prices

Creating Purchase orders for suppliersinvoices and loading documentation on share point for accounts payable section

Check that supplier account balances and that it is passed on in time for payment to creditors section

Driver Information for HR

Drivers check hours on 2 systems, calculate and pass on time for processing to the payroll department - month-end

Accounting for new drivers' hours worked - overtime and double time and passing to HR

Internal costs

Calculate and recover transport costs - end of month

Extra transport costs calculated and recovered - month-end

Figures passed on time to Keagan and Chantell for swinging journals for moon-end closure

Toll gate account - process bill and toll fees checked out to trucks and depots - pass on to Keagan and Chantell to swing charges to depots - end of months

Calculate costs of

OPERATIONS

and give summary to Keagan and Chantel to swing to depots

Balancing the COC tanks of Logi Cape at month-end - making out of journal to do adjustment at month-end

Information from GYR report - Gideon Venter

Data from the trucks and drivers passed on to Gideon for the GYR report - month-end

Hours, km driven, and gallons delivered

Lodging Mossel Bay

COC THINK

Pull data from the Piusi Bsmart program of all the COC who have thrown trucks and book out on a journal - and bookmark on the summary (Excel sheet) - daily

Buy all diesel that is bridged in COC tank and book on excel sheet - daily

Balance the COC tank at moon end and post a journal to do adjustment at month end

Buy all diesel that trucks have thrown as own use and check out against the truck by Purchase order

Tyre storage

Purchase tyres per Purchase order for stock in the TYRE store (WORM-01)

Invoice Logi Moss with all the tyres put on trucks from the tyre storage according to the Job cards

Then make Purchase order to book out the costs to Logi Moss's trucks

Balance the tyre stock of Logi Mossel Bay - do stock count which should balance with the stock on EVO - Post score on EVO - month-end

Drivers PPE =- Annual (April to June

)

Once a year make and give out drivers' clothing orders

Get drivers' sizes from depots, place order with supplier, have our logo done on clothing and make up parcel for each driver and ship to depots

LICENSES

Complete licenses of the entire Moov Fleet on a monthly basis.

The various departments are notified month in advance which vehicles should go for COF.

At the beginning of the month, all the vehicles' licenses are paid at the traffic department at Bredasdorp . Once the COF is received, the license is collected and couriered to the Departments.

Once the licenses are paid, create POs for the license applies to all the divisions. The licenses are issued with a Moov Card.

The purchase of the new Vehicles there is procedure to be followed.

Upon sale of vehicles, the necessary documents are filled out and the original registration document

given to the buyer. Once the money is in Moov's bank account, the vehicle leaves the premises.

The vehicle register of vehicles purchased and sold is kept up to date.

The proxy that I am from Moov is the only one that is allowed to do transactions with the Traffic Department.

Insurance

Every month, exell sheet is requested from Agri in Bredasdorp, which is checked that all the vehicles are on the insurance is. If vehicles are purchased or sold, Santam must be notified.

There is procedure to be followed in case of accident.

FUEL CONSUMPTION

Monthly the fuel is used and check Log Cape and Log M Bay

PENALTIES

Drivers who are fined must prove that he is at fault which is deducted from his salary and the fine is paid with Moov's card.

Vodacom/ Fintec / Ctrack

Monthly the bills visibility

There are POs created for all the divisions.

GYR REPORT

HSSE sends it monthly and then the Bonuses of the drivers are completed accordingly

CTRACK

If there are incidents, pull ctrack footage.

Ctrack also sends monthly speed violations to be processed for HSSE's GYR Report.

HEADQUARTERS

Anything that breaks in building needs to be arranged to fix.

GARDENER

The gardener also reports to me to give him various tasks.

WORKSHOP

check the Workshop's SOs and POs before it gets processed.

Every three months inventory count

Capture stock on the system every month.

Complete the recon account that ioet balances and mail for Financial Manager .

Requirements

Accounting background with at least 3 years' experience in accounting.

Computer proficiency is compulsory (MS- Office and e-mails);

Must have own reliable transport

Matric Grade 12

Degree/Diploma in Office or Business Management/ related to Finance

Job Types: Full-time, Temporary

Ability to commute/relocate:

Mossel Bay, Western Cape: Reliably commute or planning to relocate before starting work (Required)
Experience:

Administrative office procedures, practices and equipment: 2 years (Required)
Location:

Mossel Bay, Western Cape (Required)
Work Location: In person

Expected Start Date: 2025/04/01