Job Description

job Advertisement: Administration Post

Position:

Administration Officer

Location:

Mossel Bay, Western Cape

Job Type:

Full-time, Temporary

Expected Start Date:

April 1, 2025

About the Role:

We are seeking a dedicated and detail-oriented Administration Officer to join our team. The ideal candidate will have a solid background in accounting and administrative support, with excellent attention to detail and strong organizational skills. You will be responsible for ensuring the smooth operation of various administrative and accounting functions, from managing daily reconciliations to handling driver information, supplier invoices, and internal costs.

Key Responsibilities:

TANSYSTEM & Daily Recon:

Perform daily recon with data entered on the tansystem and shutdown. Monitor drivers' hours and double-time worked. Ensure liters loaded are accurate as per supplier invoices and processed invoices. Track gains and losses within allowable limits. Maintain detailed records of bridging costs and coordinate transport from Cape to Mossel Bay.

Subcontractor Management:

Manage paperwork for loads driven by subcontractors and enter data into electronic tansheets. Verify subcontractors' invoices for correct gallons and pricing. Create purchase orders for suppliers and ensure documentation is uploaded to SharePoint.

HR & Driver Information:

Check and calculate drivers' hours for payroll processing. Submit overtime, double-time, and other driver hours information to HR. Assist in monthly reports for the payroll department.

Cost Recovery & Reporting:

Calculate and recover transport and operational costs at the end of each month. Process toll gate fees, verify charges for trucks and depots, and assist with journal adjustments.

Fuel, Tyre, and Inventory Management:

Monitor and report on fuel consumption for the company fleet. Manage tyre inventory and processing for purchases and invoicing. Ensure accurate stock counting and reporting in the tyre store. Handle monthly reports and stock reconciliations for tyres.

License & Insurance Management:

Ensure timely processing of vehicle licenses, COF, and insurance for the fleet. Manage vehicle registration and sales documentation, maintaining an up-to-date vehicle register.

General Administration & Office Support:

Coordinate with other departments, including workshop, gardeners, and headquarters, for general operational needs. Ensure that all maintenance issues within the building are reported and addressed. Support monthly reports, process invoices, and maintain all administrative records.

Requirements:

Minimum of 3 years' experience in an accounting or administrative role. Strong proficiency in MS Office and email communication. Experience with administrative office procedures, equipment, and practices (minimum 2 years). Degree/Diploma in Office or Business Management, Finance, or related field. Matric Grade 12 certificate. Reliable transport and the ability to commute to Bredasdorp or relocate prior to starting.

Additional Information:

This is a temporary, in-person role based in bredasdorp, Western Cape. Strong communication and organizational skills are essential. Ability to work under pressure and meet deadlines is required.

How to Apply:

Please submit your CV and cover letter to elia@moovenegy.co.za . We look forward to hearing from you!

Job Types: Full-time, Temporary
Contract length: 12 months

Work Location: In person