Job Description

###

1.

Account Control:

Ensure all creditor invoices are compliant to the procurement policy and process in Kerridge Request supplier statements and reconcile to Kerridge before the 25th of each month Resolve long outstanding queries and disputes before finalizing reconciliation Prepare cheque payments and load EFT's Ensure filing is up to date and invoices can be retrieved when requested Liaison with all departments to ensure all invoices are processed timely. Request, process and settle inter company (Purchase Ledger) balances by the 7th of each month Claim maximum discount received from suppliers


2.

Debtors Control:

Ensure that all invoices matched with order & delivery receipt are verified on the computer system Ensure that valid payments are processed timeously after all relevant documentation obtained Ensure that reconciliation of accounts are updated and cleared on a monthly basis Ensure that anomalies brought to the Financial Managers attention timeously and proactively Benefits of settlement discounts to be maximized Ensure accurate compliance with VAT legislation
###

Position Overview

1. To undertake general accounting duties with the emphasis on controlling processing and reconciling creditors accounts prior to authorizing payment of these accounts after obtaining the best payment terms to the benefit payment terms to the benefit of the company.



2. To effectively administer control of all debtor accounts ensuring that the credit application process is adhered to, payment deadlines are controlled, minimizing bad debts and reducing possible risks whilst maintaining positive customer interactions.

###

Specific Role Responsibilities

1. Admin Control (Month end Responsibilities):

Ensure the age analysis is current (< 60 days) and long outstanding balances are cleared Follow up on outstanding orders and ensure current month invoices are processed Assist with MBSA/DAG and Internal audits

2. Procurement:

Ensure the age analysis is current (< 60 days) and long outstanding balances are cleared Follow up on outstanding orders and ensure current month invoices are processed Assist with MBSA/DAG and Internal audits
Ensure the age analysis is current (< 60 days) and long outstanding balances are cleared Liaison with MBSA (IPS) to ensure we are following and is compliant with the requisitioning process Check and ensure all invoices are compliant to the process and correct if necessary

3. Administration Control:

Ensure customer data base is updated and maintained Debtor statements to be sent out within set deadlines Ensure accurate compliance with VAT legislation


4.

Risk Management:

Doubtful debts to be monitored and reported immediately


Conducts ITC Checks: For all new customers Annually for existing accounts Whenever significant Credit Increases are required Ensure credit reference are checked Minimize bad debt by enforcing credit terms Caution or stop sales to high risk customers Minimize bad debt by enforcing credit terms
###

Qualifications and Experience

Minimum Grade 12 with Accounting tertiary qualifications 2- 3 years' experience in a similar position Knowledge of motor vehicle component Computer Literacy- Kerridge system working experience highly preferable
###

Skills and Personal Attributes

Integrity Self-driven Team Work Deadline driven Follow through skills Ability to cope under pressure * Interpersonal skills (emotional maturity / cross functional collaboration)