Job Description

Title of Position

Administrator: Department

Post Number

8033662

Faculty/Department

University of the Western Cape -> Natural Sciences -> Institute for Microbial Biotechnology and Metagenomics

Type of Position

Fixed Term Contract

Length of Contract Period

1 year

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

7/3/2024

Role Clarification & Key Performance Areas

The Institute for Microbial Biotechnology and Metagenomics (IMBM) is a leading and globally competitive research unit based within the Department of Biotechnology, committed to excellence in research and in the training of future research leaders. The Institute focuses on the research and development of novel, high-value natural products, services and solutions for the pharmaceutical, cosmeceutical, food and beverage and agricultural industries, as well as products for industrial processes.

The Institute for Microbial Biotechnology and Metagenomics (IMBM) seeks to appoint a part-time Administrator to assist with all departmental administrative procedures, in order to ensure alignment and compliance with central administrative systems and procedures.

Key Performance Areas:

The successful incumbent will be responsible for the following, amongst others:

• Research project administration
• Ordering and procurement; including liaising with external vendors, other departments/units, and relevant staff/researchers
• Inventory management (fixed assets and laboratory reagents and consumables)
• Financial administration (including budget administration; payments; annual and monthly income and expense reporting; keeping abreast of regulatory requirements and best practices in financial administration and compliance with UWC policies and procedures);
• Academic administration (including but not limited to: facilitate student and research fellow registration and co-ordinate all post graduate documentation submissions, assist with student recruitment and data collation on student and related information,
• Assist with marketing and recruitment
• Human resource administration
• Reception duties and general office administration (scheduling meetings and preparing minutes; maintain the IMBM information management system; data capturing, processing and reporting; assisting with onboarding and exit processes for all staff, students and research fellows)
• Event organisation, including assisting with all associated travel arrangements

Minimum Requirements

Minimum Requirements:

• Grade 12 and a relevant three year post-matric qualification with two years higher education academic administration experience or equivalent;
• Expertise in MS office with advance Excel, Power point and Google products;
• A valid driver's license or ability to commute reliabily to work daily

The following would be advantageous:

• Administrative experience in a Higher Education environment as well as knowledge of student administration systems.
• Financial, post graduate and research administrative experience in a donor-funded environment

Competencies required:

• Demonstrated communication, organisational and interpersonal skills;
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines;
• Ability to work without supervision and to pay attention to detail.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae and the highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape