Job Description

Title of PositionAdministrator: DepartmentPost NumberS735Faculty/DepartmentUniversity of the Western Cape -> Natural Sciences -> School of PharmacyType of PositionPermanent - Full TimeLength of Contract PeriodN/ALocationMain Campus - Bellville, WC ZA (Primary)Closing Date19/2/2025Role Clarification & Key Performance AreasThe Faculty of Natural Sciences at the University of the Western Cape is internationally recognised for its excellence in teaching and research. The Faculty comprises nine academic departments, a School of Pharmacy, and a number of world-class research institutes and Centres. The Faculty offers undergraduate and postgraduate degrees in the major scientific disciplines and a professional degree in Pharmacy.The School of Pharmacy at the University of the Western Cape is one of the leading institutions for the education of pharmacists in South Africa and the only pharmacy school in the Western Cape. The School offers the BPharm degree as well as structured and research-based Masters and PhD programmes and seeks to appoint a Departmental Administrator to assist with all Departmental administrative procedures, in order to ensure alignment and compliance with UWC and statuary administrative systems and procedures.The successful candidate will be responsible for the following key responsibility areas:

• Financial administration including budget administration, procurement and reporting.
• Academic and student administration.
• Committee administration.
• Event/Venue and transport organisation.
• General administration and reporting including office administration, document management, liaising with staff, students and service providers, etc.

Minimum Requirements

• Grade 12 and a relevant three-year post-matric qualification with a minimum of two years administrative experience in a Higher Education environment.
• Experience in using university procurement and financial management systems.
• Experience using student marks administration and student administrative management systems.
• Proficiency in word processing and other productivity software (e.g. Excel, PowerPoint) and familiarity with Google applications

Required competencies:

• Communication and interpersonal skills to facilitate liaison with academics, students and service providers.
• Ability to work efficiently under pressure and without supervision, and to adhere to and meet strict deadlines.
• Office management and record-keeping skills.

Added advantage and preferences:

• Experience in UWC procurement, financial and student administration systems.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape