Job Description

Our Depot, based in Jet Park Depot, has a permanent opportunity available for a Administrator: Workshop. Strong organising and administration skills are necessary for this role, as well as a high respect for the time lines affecting the role and a team player attitude. This position is an ideal opportunity to deepen your understanding of the car rental business within a fast-paced, exciting industry.Position OverviewThe purpose of this role is to effectively control losses and increase recoveries though the management of the workshop process and capturing of order and data to ultimately minimize down day with out of service vehicles.To ensure the availability of parts for vehicle repairs and maintenance, processing all storekeeping transactions accurately and timeously through the execution of predefined work objectives as per agreed standard operating procedures.Should your application be short-listed you will be contacted for an interview. If you have not received an invitation to attend an interview within 3 weeks of the advertised vacancy closure, please consider your application unsuccessful.
Specific Role ResponsibilitiesJob Outputs:

• Action vehicles in workshop line that can be processed through the day.
• Generate non revs to the dealerships.
• Follow up daily on vehicles at dealerships.
• Issue purchases orders within timely manner of receiving quotations.
• Control and check daily mechanics time sheets.
• Update service history and small jobs on all relevant systems.
• Capturing and releasing of orders in accordance with a standardized process
• Resolving of workshop related queries within set time frame or escalate matter if required.
• Receipting to be done within set time frame in relation to the notification of completed job and or part delivered.
• Ensure all workshop related documents are sent for scanning once updating of systems are completed.
• Adhere to health and safety policies and procedures.
• Ensure work areas are maintained clean and safe at all times.
• Assist with vehicle movements when required.
• All other varied and general administrative duties not specified.

Qualifications and ExperienceMinimum Experience

• 2 years of relevant administration experience

Minimum Qualification

• Matric or equivalent NQF level 4 qualification.

Preferred Qualification

• Business Management or other relevant tertiary qualification.

Minimum Requirements

• Valid unendorsed drivers license
• Computer literacy with high level of accuracy

Important to note: The appointed person may be required to work weekends/shifts/overtime as required.Skills and Personal AttributesCompetencies:

• Administration skills - highly proficient
• Task/priority management skills
• Attention to Detail - highly proficient
• Accuracy - highly proficient
• Communication skills, including telephone skills
• Business Understanding
• Organizing skills
• Able to communicate professionally at multiple levels.
• Time management, including the ability to respond to and resolve queries and issues in minimum time.
• Problem solving and query resolution.
• Team player
• Negotiation and conflict skills
• Work under pressure
• Planning, control, and monitoring skills.
• Interpretation and information capturing skills.
• Deadline driven.

Personal Attributes:

• Committed
• Professional
• Resilient
• Responsibility and accountability to customers and meeting performance requirements.
• Flexible, self-motivated, trustworthy
• Honesty and integrity
• Sense of urgency and commitment.
• Able to work independently.
• Project a professional, mature and positive image during all interactions
• Able to work independently.
• Friendly but firm and maintain emotional control with all the business dealings.

Motus