Job Description

The purpose of this role is to provide accurate administrative support to the business in accordance with compliance and regulatory requirements. Ensure timeous and accurate transactional processing across various systems.
Qualifications

• Grade 12

Advantageous Requirements

• 1 year demonstrated Isometrics demonstrated experience
• 1 year demonstrated SHERQ administration

Experience

• 3 years relevant demonstrated experience in general administration
• 2 years demonstrated experience in AX administration

DutiesAccurate, real-time captured stock movement

• Timeously process related transactions with a high level of accuracy on AX/QAD or other
• Order Expediting and Distribution
• Generate and/or Print System Delivery Notes before consignments are dispatched
• Assist stock controller with variance fault finding

Procurement compliant with company policies

• Request quotes where applicable
• Process requisitions and purchase orders on relevant systems
• Process (logistics) purchase agreements and load information
• Follow-up on delivery of products ordered
• Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance to fleet and facilities

Consolidated, accurate and verified information

• Reconcile and process overtime and applicable payroll information on relevant systems
• Update asset records on relevant systems, including fleet and asset register
• Recon site petty cash records and create summary reports
• Coordinate application process for transport permits

Accurate filing and document control

• E-filing on SharePoint or physical document filing as required to ensure compliance
• Reconcile and file customer signed Delivery Notes

Scheduled training

• Schedule related training as required, including medicals and induction.
• Keep training records up to date and assist with making these available during auditing

Captured verified SHERQ information and compliance (where applicable)

• Record relevant incident and resource utilization information on SHERQ system
• Prepare monthly SHERQ summary report and submit to Safety Officer
• Maintain contractors pack to ensure standard SHE due diligence
• Maintain on-site safety files in accordance with Occupational health and Safety Policy

Job CompetenciesJob Related Skills

• Proficiency in MS Office (Word, Excel, and Outlook)
• Mature, task driven and self-motivated individual.
• Ability to meet strict daily processing and administrative targets
• Good organizational, administrative, planning & co-ordinating skills
• Good verbal and communication skills

Competency Requirements * Customer Focus - Essential

• Functional Technical Skills - Mastery
• Integrity and Trust - Essential
• Problem Solving - Essential
• Drive for Results - Essential

Omnia Holdings