Job Description

Role impacts:

Administration Efficiency

Safe and up to date record keeping

Reliable and real-time data

Customer satisfaction (internal & external customers and suppliers)

Regulatory compliance

Job Related Skills:

Proficiency in MS Office (Word, Excel, and Outlook)

Mature, task driven and self-motivated individual.

Ability to meet strict daily processing and administrative targets

Good organizational, administrative, planning & co-ordinating skills

Good verbal and communication skills
Qualifications

• Grade 12

Experience

• 3 years relevant demonstrated experience in general administration

• 2 years demonstrated experience in AX administration

Advantageous:

• 1 year demonstrated Isometrics demonstrated experience

• 1 year demonstrated SHERQ administration

Duties

Accurate, real-time captured stock movement
Timeously process related transactions with a high level of accuracy on AX/QAD or other
Order Expediting and Distribution
Generate and/or Print System Delivery Notes before consignments are dispatched
Assist stock controller with variance fault finding
Procurement compliant with company policies
Request quotes where applicable
Process requisitions and purchase orders on relevant systems
Process (logistics) purchase agreements and load information
Follow-up on delivery of products ordered
Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance
to fleet and facilities
Consolidated, accurate and verified information
Reconcile and process overtime and applicable payroll information on relevant systems
Update asset records on relevant systems, including fleet and asset register
Recon site petty cash records and create summary reports
Coordinate application process for transport permits
Accurate filing and document control
E-filing on SharePoint or physical document filing as required to ensure compliance
Reconcile and file customer signed Delivery Notes
Scheduled training
Schedule related training as required, including medicals and induction.
Keep training records up to date and assist with making these available during auditing
Captured verified SHERQ information and compliance (where applicable)
Record relevant incident and resource utilization information on SHERQ system
Prepare monthly SHERQ summary report and submit to Safety Officer
Maintain contractors pack to ensure standard SHE due diligence
Maintain on-site safety files in accordance with Occupational health and Safety Policy
Job Competencies

Customer Focus

Functional Technical Skills

Integrity and Trust

Problem Solving

Drive for Results

Policy

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

xc2xa9 Omnia Holdings Limited. All rights reserved.

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Omnia Holdings