Overview

Role impacts: Administration Efficiency Safe and up to date record keeping Reliable and real-time data Customer satisfaction (internal & external customers and suppliers) Regulatory compliance
Job Related Skills: Proficiency in MS Office (Word, Excel, and Outlook) Mature, task driven and self-motivated individual. Ability to meet strict daily processing and administrative targets Good organizational, administrative, planning & co-ordinating skills Good verbal and communication skills

Qualifications

• Grade 12

Experience

• 3 years relevant demonstrated experience in general administration
• 2 years demonstrated experience in AX administration

Advantageous:

• 1 year demonstrated Isometrics demonstrated experience
• 1 year demonstrated SHERQ administration

Duties

Accurate, real-time captured stock movement
Timeously process related transactions with a high level of accuracy on AX/QAD or other
Order Expediting and Distribution
Generate and/or Print System Delivery Notes before consignments are dispatched
Assist stock controller with variance fault finding
Procurement compliant with company policies
Request quotes where applicable
Process requisitions and purchase orders on relevant systems
Process (logistics) purchase agreements and load information
Follow-up on delivery of products ordered
Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance
to fleet and facilities
Consolidated, accurate and verified information
Reconcile and process overtime and applicable payroll information on relevant systems
Update asset records on relevant systems, including fleet and asset register
Recon site petty cash records and create summary reports
Coordinate application process for transport permits
Accurate filing and document control
E-filing on SharePoint or physical document filing as required to ensure compliance
Reconcile and file customer signed Delivery Notes
Scheduled training
Schedule related training as required, including medicals and induction.
Keep training records up to date and assist with making these available during auditing
Captured verified SHERQ information and compliance (where applicable)
Record relevant incident and resource utilization information on SHERQ system
Prepare monthly SHERQ summary report and submit to Safety Officer
Maintain contractors pack to ensure standard SHE due diligence
Maintain on-site safety files in accordance with Occupational health and Safety Policy

Job Competencies

Customer Focus Functional Technical Skills Integrity and Trust Problem Solving Drive for Results

General