Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.Duties and responsibilities:

• Administration: Evaluation of Applications:

- Ensure all documentation are filed according to the list of required documents for accreditation.
- Verify the correctness of submitted documentation.
- Ensure all incomplete applications are highlighted /outlined for every student address or application.
- Contact all Service Providers with incomplete applications and notify them of the outstanding documents.
- Update the list of all applicants and create a database for those with provisional and full accreditation status.
- Compile an inspection schedule of applications for the accreditation of off-campus student addresses.
- Fill all the inspection schedules.
- Assist with the verification of off-campus accommodation.
- File and record keeping of all correspondence with service providers/ students/ SAPS/ Mangaung Metro and all other parties.
- Request availability of accommodation from Off-Campus accredited Service Providers and update regularly.
- Follow up on updated reports from the police/neighbourhood watch for the specific area.
- Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the reapplication for accreditation.

• Communication:

- Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
- Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take massages.
- Liaise with potential Off-Campus Accommodation Service Providers, students and visitors as well as answering queries.
- Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
- Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.
- Confirm the submission of the application for accreditation by the Service Provider.
- Send communication to Service Providers regarding the outcome of the inspection.
- Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro.

• Inspection:

- Confirm availability of Service Providers for pre- and post-inspections.
- Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for off-campus accommodation.
- Ensure that all inspections are conducted as per the inspection checklist provided by the officer for off-campus accommodation.
- Compile a report for each inspection conducted and its findings.
- Compile weekly summary report on the outcome of the inspections conducted.Inherent requirements:

• A relevant Bachelor's degree on NQF Level 7 or a relevant three-year national diploma on NQF Level 6.
• A minimum of one (1) year relevant working experience related to the duties and responsibilities.
• A valid driver's license.

Recommendations:

• Relevant qualification in Building Science.
• Postgraduate qualification.
• Strong administrative skills.
• Experience in building inspections.
• Experience in construction projects.
• Experience interpreting building plans.
• Basic knowledge of relevant building legislation.
• Basic knowledge of rezoning / consent use protocols.

CompetenciesRequired competencies:

• Results-oriented:

- The ability to set high standards, establish tough goals, and to work to achieve success.
- The ability to cope with a frequently changing environment and to adapt to evolving situations.

• Strategic thinking:

- The ability to plan work and to follow plans.
- The ability to be creative and open-minded when addressing work issues.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading:

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

• Building coalitions:

- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation, collaboration, and working with close supervision.Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document.
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
As soon as possible.Closing date:
19 June 2024.Salary:
The annual remuneration package, including benefits is: R365 979.80- R459 263.33 per annum depending on the budget available for the position, relevant work experience and qualifications.Enquiries:
For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848/ 9813/ 9810/ 9814/ 2979 for assistance.General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdfThe University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.Additional Information

University of the Free State