Job Description

Title of PositionAdministrator: ProjectsPost Number8036584Faculty/DepartmentUniversity of the Western Cape -> ICS Department -> Project Management Office (PMO)Type of PositionPermanent - Full TimeLength of Contract PeriodLocationMain Campus - Bellville, WC ZA (Primary)Closing DateRole Clarification & Key Performance AreasThe Information & Communication Services (ICS) department of the University of the Western Cape (UWC) is seeking to permanently appoint a qualified Administrator: Projects to perform a pivotal administration role during the lifecycle of Strategic and Operational Institutional Projects.The successful candidate must be able to work with a broad spectrum of stakeholders, work well under pressure, perform all required project related administrative functions and provide extensive support to Project Managers and Business Analysts that are concerned with the implementation of Projects or Programmes.Key Performance Areas (KPA's):

• Day-to-day administration and support of multiple projects to ensure smooth and timely delivery,
• Schedule meetings and workshops,
• Prepare and document all meeting/workshop agendas and minutes,
• Track sign-off of project artefacts and deliverables,
• Monitor, track and update RAID (Risks, Actions, Issues and Decisions) Log items,
• Assist with the preparation of weekly, monthly and Executive reports,
• Assist with Procurement related activities across multiple projects,
• Financial Administration, including:

• The updating of project financial reports and project budgets,
• Processing Invoices and raising Purchase Orders for project and departmental procurement,
• Maintain all project and document folders,
• Provide responses to ad hoc requests for information on projects,
• Act as a link between the Project Management Office, Vendor/s and University stakeholders as and when required.

Minimum RequirementsMinimum Requirements (Qualification, Skills & Experience):

• Grade 12 Certificate (NQF 4),
• 2-3 Years' experience within Project Administration,
• Sound technology skills relating to the use of:

• MS Office Excel,
• MS Office Word,
• MS Office PowerPoint,
• Google Business Tools: Meet, Sheets, Docs, Slides as well be able to navigate between team drives, folders, etc.
• Strong planning, organising and time management skills,
• Strong verbal and written communications,
• Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines.

Preferred Qualifications, Skills & Experience:

• Additional post Grade 12 certificate, diploma or BTech Degree within the IT field,
• Experience in using project management software and tools (e.g. MS Project, PPM, PPO),
• Experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.).

Required Competencies:

• Ability to multitask, working on a number of projects simultaneously with tight deadlines,
• Ability to take initiative and follow instructions,
• Fast learner, able to adapt to change quickly,
• Strong communication and interpersonal skills, as well as the ability to communicate effectively across diverse audiences, both verbally and written,
• Problem solving skills,
• Strong attention to detail,
• Excellent organisational skills.

For further information (but not applications) regarding this position, kindly contact Mr. Andre Redlinghuis or aredlinghuis@uwc.ac.zaIn your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae and the highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.zaDISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape