Job Description

• Come be a part of something extraordinary. Your future starts here at SMEC South Africa.
• Kickstart your engineering career with SMEC South Africa: Where innovation meets opportunity!
• Ready to embark on a journey of innovation and excellence?

Why SMEC South Africa?

Innovation at our Core: We live and breathe innovation. At SMEC, you'll have the opportunity to work on nation-building projects that are characterised by sustainable, innovative solutions.

Engineering Excellence: We're committed to pushing the boundaries of engineering excellence. Your skills will be honed and expanded through our commitment to using the best software and technology.

Continuous Learning: In the fast-paced world of engineering, staying up to date is crucial. We invest in your growth with access to training and mentorship programmes.

Collaborative Environment: You'll be part of a close-knit team of experts who value your insights and contributions, fostering an atmosphere of mutual respect and growth.

Job Mobility: As a member of the Surbana Jurong Group, our global reach offers our people greater opportunities for job mobility and career growth.

About the Role:

We are looking for a talented, eager Administrator in our Roads and Highways Function, based at our Cape Town Office. The successful candidate will assist with administration work and queries. This may include calling clients, making appointments, and ordering supplies.

Key Responsibilities

General Admin Duties:

• Typing various documents
• Handling incoming and outgoing post
• Coordinating couriers
• Managing travel arrangements and accommodation
• Taking meeting minutes
• Project filing
• Scheduling meetings
• Diary management
• Reception duties as needed
• Ad hoc tasks as required

Bidding/Tenders:

• Preparing bid documents
• Recording and updating business opportunities

Accounts:

• Obtaining monthly fuel tariffs
• Compiling monthly fee accounts
• Requesting prebills and invoice numbers
• Capturing contract information on IT IS
• Finalizing and distributing payment certificates
• Preparation of WAFs or VOs

Project Administration:

• Managing appointment letters for site personnel
• Ensuring timely issuance of relevant documents
• Reviewing and finalizing site minutes and laboratory reports
• Handling PPE for site personnel
• Managing contract documents

Quality:

• Ensuring project administration meets quality requirements
• Conducting regular site and project audits
• Recording and maintaining quality-related administration
• Updating the approved supplier list

BST Administrator:

• Capturing all project and bid information on BST
• Issuing project and/or bid numbers

Archiving:

• Archiving project-related files
• Record-keeping of archives
• Yearly reviews and disposal as per procedures

Qualifications, Skills, and Experience Required:

• 5+ years of relevant experience
• Previous experience in construction/civil engineering is advantageous
• Matric qualification
• Proficiency in MS Office applications
• Excellent communication and typing skills
• Problem-solving abilities
• Initiative-taking and detail-oriented
• Organizational and prioritization skills

How to Apply

All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.

To find out more about SMEC, please visit our careers page at

Please note that if you have not heard from us in the next 8 weeks consider your application unsuccessful.

All recruitment activities go through our Recruitment & Talent function and currently, this role doesnt require agency input. Please do not forward resume directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

SMEC