Job Description

It's fun to work in a company where people truly BELIEVE in what they're doing!The Advertising Coordinator is responsible for receiving and loading of briefs (delivered in Microsoft Excel format) thereafter process into RMS (Retail Management System) for the purpose of instore POS marketing material. Briefs are checked for accurate content prior to briefing DTP. The candidate will be responsible for the co-ordination and distribution of workflow to DTP team. Liaise with Print production suppliers, manage deadlines, check final lazers (acute attention to detail) maintain guardbook and ensure material is loaded correctly and transferred to approved supplier. Daily management of operators work assignments, ensure equal distribution to deliver on all deadlines. Prep of weekly reports to Production Department and Suppliers. Weekly Status with DTP operators, track progress of all jobs to meet deadlines.Minimum requirementMatric essential
3 - 4 years previous experience in Retail Advertising
Computer literacy: Microsoft Excel and RMS (Retail Management System) advantageous
A certificate or diploma in related advertising field would be advantageousCompetenciesGood client interaction and relationship building.
Assist clients by resolving brief queries, issues and ensuring a fast response to requests.
Seamless production flow from client brief, image delivery to final proof sign off and material delivery.
Quality system output produced in time and correct for advert layouts and approval preparation.
System Discipline and Adherence to RMS.
Quality assurance of data
Deadlines: Workflow Critical Path timelines are met 100Quality - demonstrates accuracy, precision and thoroughness. Monitors own work to ensure quality.
Mature and proactive
Ability to work well as part of a team
Self-motivated - Demonstrates initiative and ability to be productive without constant supervision. Measures self against standard of quality.
Reliable, Can do attitude
Ability to work in a dynamic, pressured environment under strict deadlines
Individual must be customer focused, flexible and conscientious
Dependability - follows instructions, responds to management direction; commits to long hours of work when necessary to reach goals.
Professionalism - Reacts well under pressure; treats others with respect and consideration regardless of status or position; Maintains confidentiality.
Communication - Speaks clearly in positive or negative situations; listens and gets clarification.
Ethics - Works with integrity and ethically; upholds organizational and shared values and principles.
Problem Solving - Identifies and resolves or escalates problems in a timely manner. Gathers and analyses information skillfully.
Customer Service - Responds to requests for service and assistance.
Detail oriented - maintains a high quality standard of work.
Good organizational skills with ability to prioritize and meet deadlines.
Flexible and open to change; embraces technology driven procedures as a medium to work efficiently.
Uses intuition and experience to complement the role
Own reliable transport is essential (non-negotiable)Loading and managing of briefs and changes within RMS complying with strict deadline dates.
Quality assurance of data uploaded into system
Open jobs on RMS, track progress.
Knowledge of each creative application to brief DTP accurately
Traffic and manage timelines aligning to DC deliveries. .
Trouble shoot, resolve brief, issues ensuring a fast response to requests.
Manage all work through the RMS Systems and procedures
Ensure barcodes and product information are correct on all Advert Notification briefs and follow up with internal service providers for image delivery.
Ensure a continuous workflow process for all types of briefs, i.e , Ad hoc and Instore
On time, ad Check & ensure correct creative theme & other relevant CI elements supplied with brief to DTP
Ensure accurate data and information input into system for work schedules, reports and weekly status. .
Communication through tracking of each job and liaising with DACs, Buyers and Production Department. (
Providing weekly status updates on all jobs .This will also include day-to-day queries as received from all workflow role players.
Ensure on track to meet DC deadlines. Raise the flag where potential delays may occur.
Update briefs with changes from DACs to DTP
Update and concatenate changes into the Online Adnote from Online Proofing reverts
Ensure barcodes are correctly communicated to image delivery service provider, engage with external service providers to ensure product images are available within stipulated turnaround times.
Ensure integrated Advert files are correct per the brief and quality assured before supplying for DTP Layout and amendments.
Printer file management. All files are loaded to correct service provider, checked and in hi-res format.
Missed deadline dates by buyers are recorded and escalated timeously
Ensure Gaurdbook module is maintainedClosing date:11 September 2024If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!Discover who we are

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