Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.Duties and responsibilities:Alumni Relations Engagement, Events and Project management

• Coordinate and implement the institutional alumni engagement programme.
• Create content for social media posts, AlumNet updates, website articles and newsletter(s).
• Support residence and faculty alumni communication plans.
• Implement the alumni relations communication and engagement strategy.
• Promote, build and monitor affinity amongst UFS alumni nationally and internationally.
• Promote the benefits of good alumni relations among existing students and alumni.
• Contribute to the management and maintenance of the UFS alumni database.
• Coordinate general alumni communication and event management.
• Coordinate and implement alumni-related project management.

Customer Relationship Management, Data and Research

• Send out Institutional Advancement mailshots and communication.
• Send out communication on behalf of various UFS Faculties, Departments and Convocation.
• Update alumni records and interactions on Devman.
• Issue invitations for events, extract, and compile guest lists from Devman for such events and update attendance/engagement interactions after said events.
• Conduct training and engage with the Devman development team for support.
• Consolidate costs associated with mailshots/communication for various UFS Faculties, Departments and Convocation.

Website, AlumNet, and Social Media platforms

• Update Alumni Relations content on the UFS website, AlumNet and Institutional Advancement social media platforms.
• Undergo regular website training with ICT to ensure alignment with UFS protocols and updates.
• Undergo regular branding training with DCM to ensure alignment with UFS corporate identity and brand narrative.
• Undergo regular AlumNet platform training with the developer to ensure alignment with UFS corporate identity and brand narrative.
• Represent Institutional Advancement in the UFS POPIA Committee (and various committees aligned with this role) to ensure awareness of and adherence to such protocols as applicable.
• Work in close collaboration with ICT, DCM, UFS POPIA committee and relevant service providers to ensure that Institutional Advancement CRM, AlumNet, website and social media platforms are regularly updated and aligned with the prescribed UFS policies and protocols.

Inherent Job Requirements:

• A Bachelor of Arts degree or equivalent qualification on NQF level 7 in Public Relations, Public Administration, Governance and Transformation, Journalism, Marketing or Communication.
• A minimum of two (2) years relevant working experience relating to the duties and responsibilities.
• A valid driver's licence.
• Submission of a portfolio of evidence to demonstrate experience in stakeholder engagement, events and/or communications project management (kindly attach).

Recommendations:

• Demonstrated event management and/or communications experience.
• Multilingualism is an advantage.
• A valid passport.
• Must be willing to travel and work outside of traditional working hours.
• Work experience within the Higher Education sector.
• Honours or Master's degree will be an advantage.

CompetenciesKey Competencies Required:

• Results-oriented.

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic thinking.

- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading.

- The ability to maintain high levels of personal motivation, energy, and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions

- The ability to negotiate, sell, influence and to persuade others.
- The ability to interact with others and establish personal connections with people.Required DocumentsPlease ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
As soon as possible.Closing date:
5 June 2024.Salary:
The salary is available on request.Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.Enquiries:
For enquiries, please feel free to contact me at 051 401 9813 or email at PhokaR@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9814/ 9848/ 7659 for assistance.General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdfThe University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State